Accounts Payable Potential

Job Title:
Accounts Payable Assistant
Location: Kearney, NE
Pay Rate: $20.00 per hour
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Duration: Minimum 3 months with potential for full-time hire

Are you detail-oriented, organized, and ready to make an immediate impact? We are seeking a dependable Accounts Payable Assistant to join our client's team in Kearney, NE. This is an excellent opportunity to gain hands-on experience in a professional accounting environment with the potential to transition into a full-time role.

If you thrive in a structured setting and enjoy working with numbers, invoices, and financial processes, we want to hear from you.

The Accounts Payable Assistant prepares vouchers for payment after verifying all necessary documentation and accuracy required to complete the vouching process. This role is responsible for ensuring invoices are paid accurately and on time, issuing manual checks as needed, and maintaining organized filing systems. Strong computer proficiency including Microsoft Office, Windows, and email systems is required.

• Review all incoming invoices and match them with appropriate receipt documentation

• Prepare vouchers, including assigning payment due dates, account numbers, verifying addresses, calculating use tax, and adding required information

• Verify expense reports and prepare vouchers for payment as needed

• Validate items on American Express statements

• Enter vouchers into the computer system, verify batch information, and sort for approval and cost maintenance

• Pay invoices according to prepared schedules

• Review month-end charges in transit reports and investigate variances when required

• Prepare and manually issue checks

• Complete weekly Cash Requirements reports

• Prepare monthly Use Tax reports as needed

• Prepare materials-in-transit listings when required

• Maintain organized filing systems for check copies, purchase orders, and vouchers

• Review creditor statements and resolve discrepancies

• Assist with file storage, folder creation, auditor support, and expense reviews as needed

• Process and send debit memos to vendors

• Respond to vendor phone calls, answer questions, and research issues

• Ensure quality, accuracy, and compliance with company policies and procedures

Required:

• High school diploma with coursework in business

Equivalent work experience in place of formal education may be considered and approved by the Divisional Controller.

Preferred:

• Associate's degree in Business Administration

• One year of related experience

• Strong attention to detail and accuracy

• Excellent organizational skills

• Ability to manage multiple tasks and deadlines

• Proficiency with Microsoft Office and general computer systems

• Professional communication skills

This is your opportunity to build valuable experience in accounts payable while positioning yourself for potential long-term growth.

If you're ready to bring your skills to a supportive and professional team, apply now and take the next step in your career.

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