Manager - Admin

Job Title:

Admin Manager

Experience:

7–10 Years

Location:

Turbhe, Navi Mumbai
Reporting To:
Managing Director

Job Summary   We are looking for a seasoned   Admin Manager   to oversee and streamline all administrative operations across our group companies —   Ashapura, Bazana & Trade Bridge  . The role requires strong people management, vendor coordination, infrastructure oversight, and policy implementation to ensure smooth day-to-day operations.

Key Responsibilities  Administrative Operations    Oversee end-to-end office administration across locations/entities
Ensure smooth functioning of office infrastructure, facilities, and utilities
Maintain administrative policies, SOPs, and compliance standards
Manage housekeeping, security, transport, and pantry operations
Vendor & Asset Management    Identify, negotiate, and manage vendors for admin-related services
Handle AMC contracts, renewals, and service quality checks
Maintain accurate records of office assets, inventory, and consumables
Ensure cost control and budget adherence for admin expenses
People & Process Management    Supervise and guide admin staff, support staff, and third-party service providers
Allocate responsibilities and ensure timely task execution
Coordinate with HR, Finance, and other departments for seamless operations
Support onboarding and exit formalities from an admin perspective
Compliance & Documentation    Ensure compliance with statutory, safety, and local regulatory requirements
Maintain records related to leases, licenses, agreements, and audits
Handle inspections and liaise with authorities when required
Management Support    Prepare MIS reports related to admin operations and costs
Recommend process improvements to enhance efficiency and cost optimization
Act as a single point of contact for all admin-related matters
Required Skills & Competencies    Strong administrative and organizational skills
Vendor negotiation and cost management expertise
People management and problem-solving ability
Knowledge of facilities management and statutory compliance
Proficient in MS Office and basic MIS reporting
High attention to detail and ownership mindset
Qualifications    Graduate / Post-Graduate in Administration, Management, or relevant field
5–10 years of proven experience in Admin / Facilities Management
Experience handling multi-office or multi-company setups preferred
What We’re Looking For    Mature, dependable professional with hands-on admin experience
Ability to handle pressure and manage multiple stakeholders
Proactive, structured, and solution-oriented approach