Executive Assistant

Executive Assistant

Non-exempt

We are a fast-paced, growing three-location dealership group based in San Diego. Our CEO oversees multiple operations and initiatives simultaneously and is seeking a highly capable Executive Administrative Assistant to serve as a trusted partner in daily operations and strategic execution.

The Executive Administrative Assistant to the CEO will provide comprehensive administrative, organizational, and operational support in a high-intensity environment. This individual must be exceptionally professional, discreet, adaptable, and capable of pivoting at a moment’s notice.

• Provide primary administrative support to the CEO
• Manage complex calendars, schedule meetings, and coordinate appointments.
• Handle travel arrangements, including flights, accommodations, transportation and itineraries.
• Drive to the airport to pick up and drop off guests.
• Handle sensitive information with discretion; maintain confidentiality in all aspects of the role.
• Coordinate communications across multiple locations.
• Support executive projects and initiatives
• Adapt quickly to changing priorities
• Maintain satisfactory attendance.
• Performs other related duties as assigned.

• None.

Minimum Qualifications:

• Fluent in English and Spanish
• Valid driver’s license and safe driving record.
• Willingness to sign a non-disclosure agreement (NDA)
• Strong organizational, multitasking, and time-management skills with attention to detail.
• Ability to handle sensitive information with discretion and confidentiality.
• Ability to perform all essential functions of the job description.

Preferred Qualifications:

• 1 year experience working in business administration, Communications, or a related field.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
• Experience using AI and comfortable using different types of technology
• Strong written and verbal communication skills.
• Problem-solving mindset with the ability to multitask and work under pressure.
• Professional demeanor and ability to interact with senior executives and stakeholders.

• Frequently stands, walks, sits;uses hands;frequently reaches with hands and arms;frequently talks and hears.
• Occasionally climbs or balances; occasionally stoops, kneels, crouches, squats or crawls.
• Prolonged periods sitting at a desk and working on a computer.
• The role may require flexibility in hours and the ability to handle a fast-paced work environment.

• Office setting.
• Climate controlled.
• Noise level is quiet to moderate.

Pay Range: $28 - $40 per hour