Vending Operations Clerk; Oa​/Rft​/National​/Western District

Overview

Job Summary:

Performs a variety of clerical and administrative duties which involve preparing statistical and financial data, maintaining reports and managing data entry for Vending and Micro Markets.

• Receives various cash reports from Vending Operations Workers.
• Reconciles cash reporting form with cash office reports.
• Reviews to ensure credit card sales have uploaded and manually inputs to correct errors.
• Ensures contracted vendors submit reconciliation forms monthly and inputs data into the VMS system.
• Runs reports to ensure the contractor information is balanced.
• Reviews vendor invoices to ensure that product cost matches product cost in the VMS system.
• Prepares Monthly Vending Machine Micro Market Reports to include gross profit, month-end inventory and journal entries, etc.
• Processes Lawson requisitions and is the Purchase Card holder.
• Receives equipment purchases in Lawson and is responsible for updating the VMS system with the fixed asset number.
• Enters information into the VMS system to include Micro Market contracted vendors and vending data.
• Manages customer service calls and emails dealing with broken machines.
• Determines the identity of the caller and records pertinent information that is input into the VMS system and relayed to the appropriate associates.
• For contractor-owned machines, notifies contractors of problems, logs the trouble call in the VMS system and follows up with the contractor to ensure resolution.
• Provides information in response to operation inquiries to appropriate officials and resolves minor problems.
• Prepares documentation for commission reports to ensure payments to commands based on MOA perimeters.
• Maintains refund claims for contracted and NEX-owned machines to ensure they are properly logged in the VMS system and reimbursements are received from contracted vendors.
• May be required to assist in the warehouse and with receiving functions as needed.
• Orders office supplies for vending associates within the vending department.
• Maintains payroll and time cards for associates.
• Maintains Sub-Custody Change Fund documents from Cash Office.
• Maintains records of all NEXCOM Notices, Instructions, SOPs, etc.
• Works under the general supervision of a designated supervisor.
• Work is performed independently and within the framework of established policies, procedures and guides and is reviewed for accuracy, neatness, and adequacy.
• Refers unusual problems to supervisor for resolution.
• Is required to maintain a level of confidentiality.
• Performs other related duties as assigned.

General Experience
1 year progressively responsible clerical or office work of any kind in which the applicant has demonstrated the ability to perform satisfactorily at the grade level of the position.

And Specialized Experience
1 year progressively responsible experience performing clerical or administrative support duties or experience in a related area which demonstrates the ability to perform the work of the position.

Or Substitution Of Education For Experience
1 2 year academic study above the high school level may be substituted for each 6 months of 1 year of general and 1 year specialized.

Primary Location
United States-California-National City

Other Locations
United States-California-National City

Organization
NAVSTA San Diego

Schedule
Full-Time (35 + hours)

Unposting Date
Jan 23, 2026, 11:59:00 PM