Administrative Coordinator

Administrative Coordinator 4

The Administrative Coordinator 4 will serve as the first point of contact for departments and vendors before matters are escalated to the Director of Purchasing. This position plays an important role in the day‑to‑day operations of the Purchasing Office by managing departmental emails and calls, processing Small Purchase Orders, and conducting Banner training for both new and current employees. By ensuring requests are handled accurately, efficiently, and in compliance with university policies, this role directly supports Purchasing’s mission to safeguard NSU’s resources and secure quality goods and services at the best value for the University, our students, and the community.

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Displaying Expertise: The ability to demonstrate specialized knowledge, skills, and experience to apply subject‑matter expertise in diverse and evolving contexts.
• Using Data: The ability to collect, analyze, and use data to generate insights and inform decisions.

Three years of experience in administrative services.

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Primary responsibilities:

• Monitor and respond to all incoming department emails, calls, questions, and walk‑ins.
• Monitor and maintain the Purchasing Calendar for all trainings, out‑of‑office, and meetings.
• Review and process all Small Purchase Requests.
• Scan all purchasing‑related documents into RVI and file them in the appropriate area.
• Prepare materials needed for Purchasing and Banner Finance Trainings.
• Review and process Direct Pay Requests.
• Other duties assigned by the Director of Purchasing.

• Appointment Type: Probational or Promotional
• Location: Natchitoches, LA
• Purchasing - Business Affairs
• Schedule: Monday - Thursday 7:30 AM to 5:00 PM, Friday 8:00 AM to 12:00 PM (hours are flexible)

No Civil Service test is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

For further information about this vacancy, contact:

Antigone Speed, HR Specialist
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