Administrative Assistant

Job Overview

Northwestern State University is currently accepting applications for an Administrative Assistant 3. The primary purpose of this position is to provide administrative support to the Director of University Libraries, as well as support the library faculty and staff of Watson Memorial Library. This position contributes to the mission of University Libraries through the completion of tasks related to fiscal affairs, human resources compliance, and overall help University Libraries personnel provide research and services to faculty, staff, and students.

Selected

Core Competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Selected Preferred

Competencies:

• Leveraging Technology: The ability to use digital tools, systems, and emerging technologies to improve efficiency and effectiveness.
• Using Data: The ability to collect, analyze, and use data to generate insights and inform decisions.
• Two years of experience in administrative services.

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The official job specifications for this role, as defined by the State Civil Service, can be found here.

• Preparing vouchers for paying invoices and keeping track of expenses for the University Libraries ecosystem.
• Ordering supplies as directed for the University Libraries ecosystem.
• Field phone calls and providing information to callers.
• Onboard and coordinate student workers employed by Watson Memorial Library, including tracking mandatory training for student workers.
• Handling payroll for student workers (inputting of timesheet information).
• Coordinating inventory considerations for the University Libraries ecosystem.

The primary location for this position is Watson Memorial Library on the main campus in Natchitoches. This position may coordinate with the other locations of University Libraries (Prince Library on the main campus, the Library at Leesville, and the Library at CONSAH - Shreveport).

Work schedule:

Monday through Friday

(Hours M-Th 7:30 am to 5 pm, F 7:30 am to 12 pm.)

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

For further information about this vacancy contact:

Antigone Speed, HR Specialist
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Northwestern State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

All complaints or inquiries related to Title IX should be directed to the Director of Title IX Compliance and Title IX Coordinator, Julie Powell ), Room 306 of the Friedman Student Union, or email obannonj.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.