Project Manager, Program ​/ Project Manager, Operations Manager

Overview

We are now accepting applications for a qualified Project Manager at Belmont University.

Employment Type
Staff

Internal Job Category
Exempt (Staff)

Full-Time

Department
Ofc of Strategy & Innovation

Hours

Position Overview
The Project Manager (PM) in the Office of Strategy & Innovation plays a critical role in advancing Belmont University’s most important strategic and innovation priorities. This role manages a diverse portfolio of initiatives ranging from rapid discovery sprints to complex, multi-year design and deployment efforts. The Project Manager is responsible for how work gets done—providing the operating discipline, coordination, communication, and follow-through that enable cross-functional teams to move complex work forward.

Serving as the front line of project coordination, the PM ensures clarity, alignment, and momentum across all phases of work, while adapting to evolving goals, stakeholders, and contexts.

How the Project Manager Operates

• Project Planning, Coordination & Delivery
• Manage multiple projects simultaneously, varying in scope, duration, and complexity
• Develop and maintain project plans, timelines, milestones, workplans, and task management systems from discover through deployment
• Build and steward the digital operating space for each project, including file structures, shared work spaces, documentation, and communication tools
• Track and manage tasks for self and project teams, ensuring accountability and follow-through
• Provide timely responses and proactive coordination to keep work moving forward
• Balance rigorous attention to detail with the interpersonal skills needed to help groups stay aligned through complexity and change
• Regularly improve Standard Operating Procedures (SOPs) for each phase, detailing protocols, benchmarks, and best practices to streamline processes and ensure consistency
• Manage events and gatherings for project-specific activities

• Cross-Functional Coordination & Stakeholder Alignment
• Serve as a connective tissue across faculty, staff, administrators, students, external partners, and internal units across campus for project specific work and deliverables
• Coordinate effectively with internal departments and offices as projects require, ensuring alignment with institutional processes and priorities
• Facilitate project meetings, working sessions, and milestone reviews that drive clarity and decision-making
• Anticipate needs, surface risks early, and help teams navigate constraints and tradeoffs
• Use influence, intuition, and relational skill to motivate progress and alignment without formal authority

• Resource, Budget & Vendor Management
• Manage project-level budgets, timelines, and resource allocations
• Track and manage time, effort, and capacity across projects
• Support vendor selection, contracting coordination, and ongoing vendor management within projects
• Monitor scope, risks, dependencies, and resource constraints and communicate impacts clearly

• Communication, Reporting & Documentation
• Prepare clear, timely project updates and reports for key milestones and meetings
• Develop materials for both project teams and executive sponsors, including senior leaders and funders
• Maintain organized, accurate project documentation, dashboards, and status reporting
• Prepare brand-appropriate assets (e.g., slides, briefs, summaries) to support meetings, communications, and decision-making
• Communicate effectively and professionally, both verbally and in writing, across a wide range of audiences

The Project Manager is staffed across multiple strategic portfolios within the Office of Strategy & Innovation. Current primary focus areas include:

Institutional Effectiveness
Projects focused on advancing institutional strategy, planning, assessment, and operational effectiveness, including initiatives that support student success, enrollment, organizational performance, and data-informed decision-making.

Innovation Labs
Projects focused on the design, testing, and deployment of innovative solutions to complex challenges through research, pilots, cross-sector partnerships, classroom experiences, student fellowships and multi-year innovation…