Office Manager

Office Manager

SERVPRO Team Dixon

Nashville, TN | $54,900.00 – $55,000.00

The Office Manager is a key leadership partner within our organization—serving as the operational bridge between the office team, production team, financial partners, Human Resources, and senior leadership. This role ensures that systems, people, and processes stay aligned so the business can grow responsibly and sustainably. This is not a “do-it-all-alone” role. Success here comes from strong partnership, coordination, and accountability.

• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Training & development
• Wellness resources

• Lead and support the office team (Reception/Dispatch, Job File Coordinators, Administrative Assistants, Accounting/HR support)
• Maintain a professional, organized, and service-driven office culture
• Coordinate interdepartmental communication between office, production, finance, and leadership
• Plan and facilitate monthly office meetings
• Ensure onboarding, training, and development plans are executed in partnership with HR

• Partner with the financial team to support accurate Accounts Payable, Accounts Receivable, and cash flow tracking
• Coordinate daily bookkeeping activities and verify accuracy
• Review and analyze financial reports (P&L, Balance Sheet, Cash Flow) alongside financial partners
• Support timely and accurate royalty reporting
• Monitor office-related Key Performance Metrics (KPMs) and communicate trends, risks, and opportunities

• Partner with Human Resources to support payroll accuracy, timekeeping verification, and compensation tracking
• Support staffing plans aligned with operational and budget needs
• Conduct office performance reviews and maintain employee documentation in collaboration with HR

• Coordinate National Accounts compliance and maintain green-light status
• Manage subcontractor certifications, insurance, and required documentation
• Maintain local, state, and SERVPRO compliance requirements, including Storm Program documentation
• Support Preferred Vendor program participation and renewals
• Partner with leadership and HR to monitor safety, risk, and regulatory compliance

• Support development and execution of the annual office division plan and budget
  
  Monitor progress toward goals and collaborate on adjustments as needed
• Act as a thought partner to ownership and senior leadership
• Serve as the Subject Matter Expert for office systems and processes

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Competitive, salaried compensation based on experience
• Monthly Cell Phone Stipend to support work-related communication

• Paid Time Off (PTO)
• Paid Holidays

• Professional development opportunities, including SERVPRO University courses, leadership training, and role-specific education
• Cross-functional exposure to finance, Human Resources, production, and executive leadership
• Opportunities to grow your scope, influence, and career as the company scales

• Leadership that values trust, clarity, and accountability
• A workplace guided by SERVPRO’s core values
• A team that takes the work seriously—but not itself

• High school diploma or GED (college degree preferred)
• Strong organizational, leadership, and communication skills
• Proficiency in Microsoft Office and Quick Books (or equivalent)
• Experience with DASH CRM (or equivalent)
• Experience coordinating across operations, finance, and HR

• IICRC or Xactimate certifications (a plus, not a requirement)
• Restoration, construction, or service-industry experience
  
  Bilingual abilities

• Full-time, salaried, non-exempt leadership role
• Monday–Friday, aligned with standard office operations
• Flexibility is expected based on business needs and priorities

All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.