Family Law Legal Assistant

The law firm of Gullett Sanford Robinson & Martin, PLLC (GSRM Law) seeks to employ a highly organized and proactive legal assistant in its family law practice section. The ideal candidate for this position should be a self-starter with keen attention to detail who works well in a team-oriented office. This position will provide support to and coordinate with our section’s paralegals and attorneys on casework and administrative tasks.

• Schedule and coordinate client meetings, depositions, mediations, court reporters, and expert witnesses, reserving conference rooms or preparing virtual meetings as needed.
• Maintain attorney calendars.
• Assist in obtaining and compiling case-related documentation, reports, and billing summaries.
• Maintain case files, ensuring all relevant documents, pleadings, and correspondence are saved and organized daily.
• Provide support in monitoring and tracking case progress, deadlines, procedural requirements, and internal firm protocols to ensure timely action.
• File/eFile and record documents with courts and other governmental offices, request checks for related fees, and communicate with others as needed to ensure the prompt filing and recording of documents.
• Draft, proofread, and format legal documents and correspondence.
• Accurately and efficiently transcribe dictated materials.
• Record time spent on billable and non-billable matters daily.
• Conduct new client intake calls, gathering essential information to determine case scope, conflict check requirements, and viability in accordance with firm procedures.
• Schedule new client consultations with attorneys after the intake process, ensuring all relevant information is documented and ready for review.
• Create and update client and matter records in case management database, ensuring accuracy of all contact, case, and billing information.
• Maintain practice management databases to ensure accurate case tracking and aid in internal processes, including adjustments to billing settings as needed.
• Process and track client billable expenses by ensuring vendor invoices are reviewed for accuracy, approved by the attorney, and paid in a timely manner, while coordinating billing processes to maintain account balances.
• Track and process attorney reimbursements and firm credit card charges/receipts.
• Monitor matter balances and take proactive steps to ensure accurate billing processes, acting as liaison between clients, attorneys, paralegals, legal assistants, and billing staff as needed.
• Close files at completion – confirm completion of outstanding time and expense entries, scan and/or save all docs in workspace, review and resolve open balances, remaining trust funds, etc.
• Track CLE requirements for attorneys.
• Maintain strict confidentiality with respect to all client and Firm-related information and documents.

• Minimum of 2 years of experience as a legal assistant.
• Experience with family and domestic law matters a plus.
• Strong knowledge of state court procedures and e-filing systems.
• Proficiency in Microsoft Office, Adobe Acrobat, case management software, and legal research tools.
• Excellent written and verbal communication skills.
• High level of attention to detail and ability to prioritize multiple tasks.
• Strong organizational and time management skills.
• Ability to work independently and collaboratively in a team environment.

GSRM Law is a full-service law firm with 29 attorneys who collaborate across legal disciplines to serve a wide array of needs for business and individual clients in Tennessee and nationwide. The firm's work includes insolvency, corporate transactions, commercial real estate and lending transactions, litigation in all trial and appellate courts, mediation, family law, healthcare, employment, business succession planning, tax, and estate planning.

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Entry level

Full-time

Legal

Legal Services

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