Fiscal Assistant

Job Title:
Fiscal Assistant

Location: Nashville, TN (Hybrid)
Job Type: Full-Time | Grant-Funded
Schedule: Monday–Friday, 8:00 AM – 4:30 PM CST (37.5 hours/week)

The Fiscal Assistant provides fiscal and administrative support for grant-funded programs. This role assists with budget tracking, expenditure monitoring, reconciliations, and financial documentation to help ensure spending is accurate, allowable, and compliant with grant terms and applicable federal and state requirements. This position is ideal for someone who enjoys working with financial data and has strong attention to detail.

• Track and maintain fiscal records for grant-funded activities, including expenditures, invoices, and supporting documentation
• Assist with monitoring grant spending to ensure costs align with approved budgets, funding requirements, and agency policies
• Prepare and update spreadsheets, reconciliations, and routine financial reports; review for accuracy and completeness
• Monitor invoices and payments to ensure compliance with federal and agency guidelines
• Support budget tracking, projections, and variance/expenditure analysis for program and fiscal leadership
• Communicate with program staff and fiscal team members to resolve financial questions, coding issues, or discrepancies
• Use Microsoft Excel to organize data, perform basic analysis, and generate routine summaries and reports
• Perform related administrative and fiscal support tasks as assigned

• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to use spreadsheets for data entry, tracking, and basic calculations with accuracy
• Strong attention to detail with the ability to review information for accuracy, completeness, and consistency
• Ability to work with financial data, including budgets, expenditures, and reconciliations
• Ability to manage multiple tasks, follow established procedures, and meet deadlines
• Ability to work independently and collaboratively in a team environment
• Strong organizational skills and documentation practices
• Ability to learn and use agency systems and processes as required

• Degree in accounting, finance, business, or a related field OR
• Two (2) or more years of experience in fiscal, accounting, or administrative support

• Familiarity with financial reporting, reconciliations, invoice review, and grant monitoring
• Intermediate proficiency in Microsoft Excel for fiscal tracking and reporting
• Experience working with federal grants or grant-funded programs

This is a hybrid position with in-person attendance required at the Nashville central office on the first day for laptop deployment and orientation (travel is non-reimbursable). In-person attendance is also required quarterly for division meetings in Nashville.

This position is renewable annually on June 30
, pending funding availability.
Funding for this role is provided through the Rural Health Transformation Grant
, renewable through October 30, 2030
.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.