Experiential Learning Coordinator

Overview

We are now accepting applications for a qualified Experiential Learning Coordinator at Belmont University.

Employment Type: Staff

Internal Job Category: Non-Exempt (Staff)

Full-Time

Department: College of Law

Hours: 37.5

The Experiential Learning Coordinator will play a vital role in enhancing the educational experience of law students by coordinating summer externships, in-semester field placements, field clinics, community clinics, and judicial clerkships. This position requires a dynamic individual with strong organizational, communication, and interpersonal skills who can effectively liaise between students, faculty, and various legal organizations.

Provides comprehensive administrative support to the Director of Field Placements, the Assistant Dean for Experiential Learning, and the Director of Judicial Clerkships. Core responsibilities include managing first‑level reviews of experiential learning applications submitted through Briefcase, ensuring accuracy, completeness, and compliance with program and accreditation standards.

The Coordinator serves as a primary resource for students participating in experiential learning opportunities. This includes addressing inquiries related to applications, placements, registration, timelines, and required documentation.

Throughout each experiential learning cycle, the Coordinator monitors student engagement and progress. Responsibilities include tracking time logs, reviewing time-sheets, monitoring assignment submissions, and identifying compliance or completion concerns at both midterm and end‑of‑term checkpoints.

The Coordinator manages administrative processes that support field placements, including maintaining accurate placement records, preparing digital and hard‑copy files, and ensuring documentation is complete, properly executed, and securely stored. The role also involves maintaining an up‑to‑date database of community partner sites and placement preferences, assisting with posting and managing placement opportunities, and supporting outreach to new and returning partners.

The Experiential Learning Coordinator will serve as part of the COL test proctoring team during semester evaluations, mid-term and final examinations, ensuring compliance with testing protocols and providing necessary assistance to students. The Coordinator will assist with law school events throughout the year including Hooding and Commencement Ceremonies.

These activities may fall outside of normal operating hours.

Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:

• Form diverse leaders of character;
• Equip people to solve the world’s complex problems through teaching, research and service;
• And be radical champions for helping people and communities flourish.
• Ability to communicate effectively orally and in writing with a wide range of stakeholders, such as constituents.
• Ability to organize and prioritize work assignments in fast-paced environment.
• Ability to work independently and meet deadlines.
• Must have ability to compose business letters, and reports.
• Must be able to learn the Banner software system and any other university-related systems.
• Must have the ability to quickly learn software related to the program.
• Must be an advanced user of the MS Office Platform, especially Excel.

Minimum of 2 years' college required. Bachelor's degree preferred.

2-3 years administrative support experience required. 4-6 years preferred. Computer skills require proficiency in MS Office, including advanced knowledge of Excel, and integrated databases preferred.

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.