Associate Registrar Frist Art Museum

The Environment

The Frist Art Museum (FAM) is a non‑collecting institution committed to presenting temporary exhibitions of the world’s art from all cultures, periods, and in all mediums, and offering art‑related programs onsite and in the community the institution was created to serve. FAM opened in April 2001 in Nashville’s historic downtown post office building. Its development was the result of unprecedented community involvement and cooperation from the public and private sectors which developed this institution that now serves as a hub of Nashville’s flourishing arts community.

We believe in the power of art for feeding the soul, addressing social ills, giving voice to the disenfranchised, and breaking down the barriers of ignorance, misunderstanding, and all forms of discrimination. It is an EEOC employer.

Members of the Board of Trustees are broadly varied, comprising corporate leaders of national renown, educators, artists, community activists, and collectors.

The city of Nashville is steadfast in its commitment to the arts, as evidenced by the explosion of new galleries, important art exhibitions at the city’s existing institutions, and the formation of new visual and performing arts organizations. This growth is raising awareness of the arts to new and exciting levels in the city.

The Associate Registrar is responsible for managing the security and preservation of assigned exhibitions that are presented at the Frist Art Museum. This includes organizing and monitoring all shipping and movements of artwork related to exhibitions and other activities; scheduling installation and deinstallation of artwork; assuring insurance coverage and submitting indemnity applications for insurance as required; organizing and maintaining databases for all exhibitions;

and maintaining documentary records related to artwork, exhibitions, and loans.

The following duties are normal for this classification. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Participates in the team planning of exhibitions.
• Organizes, tracks, and monitors/effectuates safe and secure packing and shipping of artwork for Museum activities.
• Procures insurance coverage for assigned exhibitions.
• Remains informed of legal issues relating to loans, particularly from international sources.
• Participates in the timely development and completion of applications for indemnity from the Federal Council of Arts and Humanities.
• Monitors and tracks environmental conditions in the galleries and storage areas.
• Generates, tracks, and maintains loan paperwork and records.
• Creates and maintains checklists and ensures correct information for Design.
• Works with Exhibition Coordinator to schedule courier travel and accommodations.
• Arranges for permits for import and export of foreign loans.
• Organizes/supervises/effectuates all art movement within the Museum.
• Maintains precise and continually updated location records for all artwork on premises.
• Organizes/supervises/effectuates condition reporting for incoming and outgoing loans.
• Effectuates a program of continual condition monitoring for all works on premises.
• Contracts and is central contact for conservators who render services for the Museum.
• Utilizes the Museum’s art management software application. (File Maker Pro)
• Responds to lenders’ questions about the Museum’s facilities and art handling policies and arranges for fulfilling special requests.
• Participates in budgeting and maintaining relevant area of departmental finances.
• Works effectively with volunteers and interns.
• Other activities as requested.

Education and experience: B .

A., preferably M.A. or equivalent, in art history or museum studies, or equivalent. Candidates should have at least three years’ experience in art museum registration. Extensive project supervision experience, traveling exhibition experience, with domestic and international exhibitions, and understanding of conservation issues specific to the handling and preservation of works of art in all media. The Associate Registrar should also be familiar with collections management…