Travel Coordinator

Join our passionate and dedicated teams who are shaping the future of sound!

Responsibilities and Scope for Action :

The Travel Coordinator organizes business trips for employees and external clients (VIPs, consultants, candidates, etc.), identifies the optimal travel arrangements and makes the necessary reservations.

At the request of internal management when organizing team seminars, he/she collaborates with the instigators and the Talent Development team to define needs and takes charge of the creation, management and logistics of the entire event.

He/she collaborates with the Events team for the organization of logistics for external events and trade fairs.

He/she is also versatile and carries out replacement missions within the Travel & Reception team as needed.

Professional Relationships
:

Team management : N/A

Internal communications
:
Global Team

Travel:

Communicate effectively with travelers to identify their needs

Research and compare trips and hotels to identify the best option available for each trip.

Propose optimal solutions that respect travel policies and needs

When travel falls within the travel policy and within approved budget limits, make the requested reservations.

Prepare travel itineraries, distribute travel confirmations to relevant employees

Obtain management approval for travel requests and expenses that exceed established limits.

Advise travelers and help them meet any needs for specialized travel documents such as visas or passports.

Monitor and facilitate the use of company air travel credit cards, frequent flyer programs and other applicable rewards and loyalty programs.

Seminar:

Communicate effectively with instigators to identify their needs

Research and compare different venues and activities based on the allocated budget to identify the best option for each seminar.

Propose optimal solutions that respect budgets and requirements

Validate with the instigators then prepare and communicate all relevant information

If necessary, collaborate with the Talent Development team to integrate training activities into seminars

Others :

Close collaboration with other divisions for the organization of internal and external events (customer visits, training, etc.)

Permanent optimization of tools used for daily missions

Close collaboration with the Events team to support in the organization of logistics for external events (trade fairs, trade shows, keynotes, etc.)

Preparation and communication of detailed monthly reporting of travel expenses to each division director

Carry out replacements within the team when necessary (guest coordinator)

Perform other related tasks as assigned.

Here’s what we look for:

Experience working in a professional environment

Ability to manage multiple priorities and projects utilizing time management and organizational skills

Excellent written and verbal communication skills

Travel industry experience required

Experience with Microsoft Office and travel vendor software experience (Sabre, Concur, etc.) preferred

Position based out of Nashville

Join our passionate and dedicated teams who are shaping the future of sound!

About UsL-Acoustics has been shaping the future ofsound since 1984 through trailblazing innovation.

Our European-designed and manufactured from the most intimate immersive spacesto the largest stages.

L-Acoustics is the #1 brand chosen by the world’s largest music festivals and installed in over 13,000 premium venues from music halls, theaters, and sports entertainment to wellness, hospitality, homes and yachts.

Our team of over 1,000 employees, including 20% in design, research, and development, conceives the industry’s most award-winning and transformative sound reinforcement technologies, including the modern line source array V-DOSC, L-ISA immersive hyperreal solutions, and the eco-conscious, performance-leading L-Series.

These technologies have led to the company being honored with a Decibels d’Or and featured in Fast Company’s most innovative companies.

With major hubs in Paris, Los Angeles, London, and Singapore, and a network of trained service providers present in 80 countries, our technologies power the most demanding live events and memorable sound experiences: from Adele’s Las Vegas residency to the world's largest sports events, from the Zaha Hadid-designed Guangzhou Opera House to the Philharmonie de Paris Concert Hall. #J-18808-Ljbffr