Purchasing and Contracts Analyst

Overview

Position Summary

The Purchasing and Contracts Analyst supports the Manager, Purchasing and Contracts with a variety of purchasing and contract management duties.

Title: Purchasing and Contracts Analyst

• Analyze procurement documents for accessibility compliance requirements related to digital content purchases.
• Coordinate vendor compliance documentation: VPAT, Conformance and Remediation Form, WCAG Checklist, etc.
• Review vendor-created content against accessibility acceptance criteria and provide actionable remediation guidance.
• Provide guidance and training on accessibility requirements for reviewing content from vendors against accessibility criteria.
• Coordinate the Contract Approval Process (e.g., non-personnel) by maintaining a record system for new, current and expired contracts.
• Coordinate approvals per the authority matrix; manage signatures via e-signature tools like Docu Sign.
• Track and monitor milestones, renewal and termination dates; send reminders and coordinate timely renewals or offboarding.
• Support contract review processes by ensuring standardized language in key clauses, including indemnity, limitation of liability, insurance, privacy, service level agreements (SLAs), and termination provisions.
• Escalate complex or non-standard issues to the Manager for resolution.
• Verify funding availability and procurement procedures compliance.
• Implement and maintain a centralized, searchable contract repository with full version control and audit trails.
• Ensure all agreements, amendments, and related documentation are properly categorized, easily retrievable, and compliant with internal policies and regulatory requirements.

• Associate’s degree
• Five years’ (5) experience in an office environment

• Bachelor’s degree
• Working knowledge of Banner and Sci Quest/Jaggaer electronic purchasing system
• Prior experience working in higher education
• Experience using Microsoft Excel and Access

• Ability to communicate clearly, accurately and concisely, both verbally and in writing, with high attention to detail.
• Excellent customer service skills on the phone, in-writing and in-person.
• Ability to learn and follow Nashville State and Tennessee Board of Regent policies and procedures.
• Ability to learn department-specific software and databases, as well as the ability to accurately perform data enter and retrieval.
• Advanced knowledge of WCAG 2.2 AA standards and accessibility best practices.
• Ability to train and mentor.

Open Until Filled: Yes

Rate of Pay: $48,562.00 - $60,703.00 depending on experience

Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.