Purchasing and Contracts Analyst

Overview

Title: Purchasing and Contracts Analyst

Position Summary
:
The Purchasing and Contracts Analyst supports the Manager, Purchasing and Contracts with a variety of purchasing and contract management duties.

• Analyze procurement documents for accessibility compliance requirements related to digital content purchases.
• Coordinate vendor compliance documentation: VPAT, Conformance and Remediation Form, WCAG Checklist, etc.
• Review vendor-created content against accessibility acceptance criteria and provide actionable remediation guidance.
• Provide guidance and training on accessibility requirements for reviewing content from vendors against accessibility criteria.
• Coordinate the Contract Approval Process (e.g., non-personnel) by maintaining a record system for new, current and expired contracts.
• Coordinate approvals per the authority matrix; manage signatures via e-signature tools like Docu Sign.
• Track and monitor milestones, renewal and termination dates; send reminders and coordinate timely renewals or offboarding.
• Support contract review processes by ensuring standardized language in key clauses, including indemnity, limitation of liability, insurance, privacy, service level agreements (SLAs), and termination provisions.
• Escalate complex or non-standard issues to the Manager for resolution.
• Verification of funding availability and procurement procedures compliance.
• Implement and maintain a centralized, searchable contract repository with full version control and audit trails.
• Ensure all agreements, amendments, and related documentation are properly categorized, easily retrievable, and compliant with internal policies and regulatory requirements.

• Required: Associate’s degree
• Five years’ (5) experience in an office environment

• Bachelor’s degree
• Working knowledge of Banner and Sci Quest/Jaggaer electronic purchasing system
• Prior experience working in higher education
• Experience using Microsoft Excel and Access

Ability to communicate clearly, accurately and concisely, both verbally and in writing, with high attention to detail. Excellent customer service skills on the phone, in writing and in person. Ability to learn and follow Nashville State and Tennessee Board of Regent policies and procedures. Ability to learn department-specific software and databases, as well as the ability to accurately perform data entry and retrieval.

Advanced knowledge of WCAG 2.2 AA standards and accessibility best practices. Ability to train and mentor.

Yes

$48,562.00 - $60,703.00 depending on experience

Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.