Office Manager
Job in
Nashville, Davidson County, Tennessee, 37247, USA
Listing for:
Tiny Mighty Communications
Full Time
position
Listed on 2026-03-08
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Salary/Wage Range or Industry Benchmark: 60000 - 80000 USD Yearly
USD
60000.00
80000.00
YEAR
Job Description & How to Apply Below
Tiny Mighty Communications is a Corporate and Marketing Communications agency helping businesses grow by engaging those who matter most. We’re a small, but dynamic team accountable for delivering big results for our clients. We love what we do and have fun while we do it. And most importantly, we are building a culture where our team members thrive and grow, both professionally and personally.
If you love creating order, energizing teams, and helping offices run like clockwork, this role is for you.
The Office Manager is a cross-functional role that supports the entire Tiny Mighty team while ensuring our office runs smoothly, efficiently, and positively. Beyond traditional administrative duties, this role involves executive support, operational planning, team engagement, and light bookkeeping. You’ll help shape the daily experience of our people and clients, working closely with the Director of Operations and CEO. This is a full-time, in-office position based in Brentwood, TN.
Roles and Responsibilities Office Management
Serves as primary Tiny Mighty contact for greeting office guests and visitors; responsible for ensuring staff and guests have a positive, productive experience in the Tiny Mighty office (ensuring meeting rooms are prepped, supplies are on hand, meals and catering are organized, etc.).Provides clerical support to assist office staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents.Maintains inventory of office supplies; orders new supplies as needed including snacks and meals, cleaning products, paper, pens, and other office essentials.Maintains the cleanliness and organization of the office including the kitchen and restroom.Maintains office files; implements an efficient system for other staff to access files and records.Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs.Resets the office at the end of each day, ensuring that all spaces have been tided and prepped for the following day.Supports the team and Director of Operations in maintaining project management system (Function Point).Schedules and manages Teams meetings, recordings, and transcriptions.Plans and executes Tiny Mighty team events, meetings, and celebrations.Bookkeeping and Light Accounting
Coordinates with external bookkeeper to process invoices and team expense reports.Manages Executive Team receipts and expense reports.Maintains and tracks vendor and service agreements.Supports the Director of Operations in ensuring financial documentation and reports are accurate and timely. (No tax or journal entry responsibilities.)Serves as the liaison with our external IT partner for Microsoft 365 / Teams licenses, SharePoint access, and software renewals for company and external partners and subcontractors.Maintains password documentation and ensure digital security compliance.Manages hardware/software inventories and coordinate with vendors for renewals and updates.Executive Assistance and Administration
Manages and optimizes the Leadership Team’s calendars to ensure alignment with strategic priorities and key meetings/events.Performs contact database clean-up and outreach coordination.Manages and maintains subcontractor, client, and project files (electronic and physical cabinets).Assists with scheduling, travel, and confidential communications.Supports executive communications, meeting preparation, and follow-ups.Skills and Competencies Leadership
- Demonstrates personal accountability and ability to take initiative without always being directed.
- Highly organized, proactive, and adaptable to shifting priorities and evolving business needs.
- Operates with honesty, transparency and high integrity.
- Demonstrates an ability to prioritize and multi-task in a dynamic, creative and fast-paced environment.
- Detail-oriented and determined to succeed.
- Relentless learner seeking to maximize experiences.
- Exhibits curiosity and willingness to learn/ask questions.
- Positive attitude with a proactive approach.
- Service mentality.
- Excellent communication, organizational and writing skills.
- Basic knowledge of social media and web…
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