Project Coordinator

Brief Description

At Petauri MAx, we navigate the evolving healthcare landscape to demonstrate product value and optimize reimbursement pathways, bridging the gap between pharmaceutical innovation and healthcare delivery. Comprised of former access decision makers, healthcare providers, and network influencers, our teams apply real‑world experience to address specific challenges across the commercial continuum that drive reimbursement decisions. Deeply informed. Trusted to deliver.

• Collaborates with internal teams (Account, Creative, Strategy, Clincal Services) to support project alignment and communication
• Participates in team meetings and contributes to a positive, solutions‑oriented work culture
• Demonstrates a willingness to learn and grow within the agency, seeking feedback and development opportunities
• Exhibits efficiency and urgency to keep projects progressing on schedule
• Upholds the agency’s values and maintains a professional, team‑first attitude

• Assists in creating and maintaining project timelines and status trackers
• Supports scheduling and coordination of internal meetings, including preparing agendas and capturing meeting notes
• Helps monitor project progress and flags potential risks or delays to the Project Manager
• Ensures project documentation is organized, up-to-date, and accessible to relevant stakeholders
• Assists with routing materials for review and approval, ensuring compliance with pharmaceutical industry standards
• Supports communication between internal teams and external vendors to keep projects moving smoothly

• Learns and utilizes project management tools and finance systems to support tracking and reporting
• Contributes to process improvement by identifying inefficiencies and suggesting enhancements
• Participates in project kick‑offs and post‑project reviews to gain exposure to full project lifecycle

• Bachelor’s Degree required; or an equivalent combination of education and relevant internship or administrative experience
• 0-1 years of professional experience; prior internship or exposure to project coordination, marketing, or healthcare/pharmaceutical industries is a plus
• Basic understanding of project workflows and agency processes (digital and/or print) is helpful but not required
• Familiarity with project management tools (e.g., Smartsheet, Wrike) is a plus; willingness to learn is essential
• Strong organizational skills with the ability to manage multiple tasks and deadlines
• Excellent written and verbal communication skills
• Detail-oriented with a proactive mindset
• Ability to work collaboratively in a fast‑paced, team‑oriented environment
• Comfortable asking questions, taking initiative, and adapting to changing priorities

The Project Coordinator supports the successful execution of pharmaceutical marketing projects by assisting with timeline management, team coordination, and project documentation. This entry‑level role is ideal for someone who is highly organized, eager to learn, and ready to contribute to a fast‑paced, collaborative agency environment. The Project Coordinator works closely with Project Managers and cross‑functional teams to help ensure projects are delivered on time and meet quality standards.