Administrative Assistant

Overview

This is a Non-Civil Service position in the Department of Law. The Administrative Assistant performs routine administrative activities involved in preparing, maintaining, and processing legal documents and records pertaining to lawsuits, claims, and related legal matters. Works in-person in a professional office setting full time. Performs other related duties as required.

• Include resumes with employment application
• Perform administrative duties
• Process mail and invoices
• Save legal filings in the appropriate file
• Calendar meetings and deadlines for attorneys
• Set up and maintain files
• Handle complaints and inquiries, in-person and by telephone
• Communicate with attorneys, clients, court officials, and the public
• Plan and schedule meetings and appointments
• Use word processing packages, department software programs, computer databases, and spreadsheets
• Assemble data and prepare reports as needed
• Type various documents and correct spelling, punctuation, and grammar
• Draft responses to correspondence
• Provide routine administrative assistance to attorneys and staff
• File and verify a variety of legal documents
• Deliver and retrieve documents from other Metro Departments or legal offices
• Takes recycling bins outside for weekly pickup
• Assist with maintenance of a legal library and supply room
• May review work of other office personnel

• High School Diploma or equivalent and three (3) years of experience in a legal or related field
• OR Two (2) years of college and one (1) year of experience in a legal or related field

Licenses

Required:

Valid Driver's License

Candidates with accreditations earned in a foreign institute are encouraged to apply.

• Ability to compile and maintain records
• Ability to process invoices
• Ability to respond to correspondence
• Ability to handle inquiries or refer them to the appropriate party
• Ability to communicate effectively, both orally and in writing
• Ability to collect and compile data
• Ability to establish and maintain effective working relationships
• Working knowledge of administrative methods and practices
• Working knowledge of office management and organizational methods
• Working knowledge of the policies, procedures, laws, and regulations governing the department’s activities
• Working knowledge of the legal provisions, ordinances, and procedures affecting the processing of lawsuits
• Skill in using general office equipment and software
• Skill in working with the public

We are an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply. Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.

Requests for ADA or other protected accommodations for the recruitment process should be directed to Human Resources at .