Administrative Assistant

Named by Law
360 as one of the top 10 firms nationally giving “Big Law a Run for its Money” and by Acquisition International among “Ones to Watch:
Best Boutique Law Firms” Barton LLP seeks an Administrative Assistant with 2 plus years of experience, excellent academic credentials and enthusiastic attitude. Direct partner contact in a fast-paced and vibrant environment.

We are seeking a reliable and detail-oriented Administrative Assistant to support a team of attorneys in our Nashville office. This candidate role plays a key role in daily office operations, client communications, and administrative support across multiple practice areas. The ideal candidate is organized, professional, and able to manage multiple priorities in a fast-paced legal environment.

• Provide comprehensive administrative support to multiple attorneys
• Manage attorneys' calendars, schedule meetings, hearings, and client appointments
• Prepare, format, and proofread legal documents and correspondence
• Handle court filings (electronic and physical), including Tennessee e-filing systems
• Maintain and organize client files (both physical and electronic)
• Track important case deadlines and ensure timely completion of tasks
• Perform data entry and update case management systems
• Coordinate document production, copying, and filing for attorneys
• Oversee day-to-day office operations, including office supplies, equipment, and vendor management
• Ensure the office is always clean, organized, and fully stocked with necessary supplies
• Manage incoming and outgoing mail, faxes, and deliveries
• Act as the main point of contact for IT support, office maintenance, and other administrative needs
• Coordinate the firm’s scheduling and meeting logistics (including video conference set-up)
• Develop and maintain office procedures, systems, and filing protocols
• Assist with onboarding new employees and temporary staff as needed
• Oversee the firm’s records retention and compliance policies
• Manage office budget and track expenses (as needed)

• Minimum of 2+ years of administrative experience
• Experience working in a law firm or legal environment preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office technology
• Experience with legal case management software is a plus
• Excellent organizational, communication, and multitasking skills
• Ability to work independently and handle multiple priorities
• Strong attention to detail and commitment to accuracy

Annual salary: $65k-$80k depending on experience and education.