Program Manager, SIM Lab

Overview

Position Summary
The Program Manager – Simulation Lab is part of the Vanderbilt University School of Nursing (VUSN) Department of Academic Affairs and supports the Simulation Center and the Director of Simulation, working in close collaboration with the Senior Budget Analyst, other administrators, faculty, and staff. This position is responsible for managing daily administrative, operational, and financial activities of the simulation lab. This position works independently and collaboratively to manage the logistics of scheduling and planning simulation events, maintain comprehensive inventory tracking, and to support processes for maintenance, inventory, and operation of all simulation equipment/supplies.

Under the direction of the Director of Simulation, the Program Manager ensures adherence to program policies, simulation best practices and safety measures. This position is 100% on campus and requires a full-time, in-person presence.

Position Summary
The Program Manager – Simulation Lab is part of the Vanderbilt University School of Nursing (VUSN) Department of Academic Affairs and supports the Simulation Center and the Director of Simulation, working in close collaboration with the Senior Budget Analyst, other administrators, faculty, and staff. This position is responsible for managing daily administrative, operational, and financial activities of the simulation lab. This position works independently and collaboratively to manage the logistics of scheduling and planning simulation events, maintain comprehensive inventory tracking, and to support processes for maintenance, inventory, and operation of all simulation equipment/supplies.

Under the direction of the Director of Simulation, the Program Manager ensures adherence to program policies, simulation best practices and safety measures. This position is 100% on campus and requires a full-time, in-person presence.

The position reports to the Senior Administrative Officer, Academics, with a dotted line report to the Director of Simulation.

VUSN supports the development of innovative academic educational programs within the school which align strategically with other Vanderbilt University initiatives to address national priorities to promote, protect, educate students and play a vital role in developing clinicians who will provide access to health care for people everywhere.

Administrative

• Communicates on behalf of the Director of Simulation and serves as a liaison with administrative offices, committees, students, faculty and staff within the VUSN community, VU and external affiliates.
• Accountable for efficiently managing and enhancing the daily administrative functions of the Simulation Center.
• Create and execute policies and operational procedures by utilizing a variety of management systems and technology tools and initiate cost-effective program improvements.
• Serves as a crucial first point of contact for visitors to the Simulation Center by creating a welcoming reception, providing superior customer service, and maintaining general policy information/guidance regarding the Simulation Center utilization and available resources.
• Coordinates and leads tours for both internal and external groups as needed.
• Provides administrative support to the Director of Simulation as needed.

Meeting and Committee Work

• Coordinates, plans and executes many simulation meetings and activities.
• Student events related to courses
• Development opportunities for internal and external groups
• Standing Simulation Committee
• Faculty development
• Onsite and remote standardized patient (CELA) events
• Simulation Lab Team Meetings
• Manages the scheduling, agenda development, and minute-taking and disbursement responsibilities for the Simulation Center team in the direction of the Director of Simulation.
• Attends and participates in meetings of Program Managers across VUSN.
• Attends and participates in meetings of faculty and staff at VUSN.

Event Coordination

• Plans, coordinates and oversees the logistics of scheduling of Simulation Center events by collaborating with the faculty and Simulation Center staff to organize and reserve in detail, needed equipment, supplies, and facilities to accommodate successful implementation of simulation experiences.
• Provides guidance in scheduling student events and experiences.
• Communicates with outside vendors to schedule maintenance of equipment and standardized patient experiences.
• Creates and maintains the Simulation Center calendar to capture the scheduling of multiple simulation experiences, ensuring appropriate time and supply allocation, and identifying and mitigating scheduling conflicts. (For reference, in 2025, the Simulation Center supported over 9300 unique student users that spanned over 14 different nursing specialties.)
• Manages marketing, registration and posting of event information to both internal and external partners in collaboration with the VUSN Communication Team.
• Assists with simulation activities as…