Executive Assistant & Front Office Administrator

Department: General & Administrative
Reports to: Chief of Staff
To be considered, please apply on our job board

ABOUT NASHVILLE SC:

Nashville is America's "It City" and one of the fastest-growing soccer hubs in the country. From hosting the CONCACAF Gold Cup to FIFA World Cup Qualifiers and the FIFA Club World Cup, Music City has quickly become a destination for some of the sport's most prominent events. Nashville SC has the largest soccer-specific stadium in Major League Soccer and in 2025 made Tennessee state history by becoming its first professional sports team champion!

Position Summary:

The Executive Assistant & Front Office Administrator plays a pivotal role in supporting the Chief Business Officer (CBO) while ensuring the smooth and efficient functioning of the Front Office. This role combines high-level administrative support with hands-on office administration and coordination of employee-facing events. The ideal candidate is detail-oriented, proactive, and committed to delivering polished, professional service in a fast-paced environment.
Responsibilities:

• Provide organized, detail-driven administrative support to the Chief Business Officer.
• Manage complex calendars, resolve scheduling conflicts, and ensure day-to-day workflow efficiency.
• Coordinate all aspects of travel, including booking, itineraries, and adjustments as schedules evolve.
• Anticipate and manage all logistical needs for meetings, providing clear information and ensuring full readiness in advance.
• Serve as a reliable point of coordination for internal and external stakeholders and represent the Front Office with professionalism.
• Co-lead planning and execution of internal staff events, working collaboratively with event teams.
• Support coordination and execution of major annual organizational events.
• Support front office operations by assisting with supply management, maintaining a functional workspace, and coordinating with vendors as needed.
• Develop and maintain systems and processes that support Front Office functionality and efficiency.
• Demonstrate judgment, discretion, and accountability in handling sensitive information and time-critical needs.
• Other duties as assigned.

Qualifications:

• 2-5 years of administrative experience; experience supporting senior leaders preferred.
• 2-3 years of event planning experience; can be part of the above administrative experience.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Experience with project management or organizational tools is a plus.
• Exceptional attention to detail and strong organizational skills.
• Ability to prioritize, think critically, and adapt quickly to shifting business needs.
• Clear and professional written and verbal communication skills.
• Team-first mindset with humility, initiative, and a high level of personal accountability.
• Ability to work full-time on-site with flexibility for occasional evenings or weekends for events.
• Valid driver's license and ability to travel locally as needed.

Compensation is competitive and commensurate with experience. A comprehensive benefits package is included.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.