Lead Administrative Assistant - Diabetes​/Endocrinology

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Located in Nashville, Tennessee and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Serves as a primary resource for daily operations and provides administrative and business support to complex area(s), independently. Serves as a liaison with internal/external groups.

The Division of Diabetes, Endocrinology and Metabolism has a rich tradition of clinical, investigative and training excellence. With over 70 faculty and staff members, the division participates in a wide range of clinical programs and clinical and basic science research. Training the next generation of physicians and scientists is one of our main missions and involves programs in Endocrinology and Obesity Medicine, as well as funded T32 and T35 training programs.

• Performs key administrative functions which may include serving as representative of the organizational area.
• Proactively facilitates and manages administrative functions.
• Supports and coordinates area initiatives.
• Compiles data, analyzes information and summarizes findings in support of an area.
• Analyzes and prepares budgetary data.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

• Financial Processes (Intermediate):
  Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
• Clerical/Administrative (Advanced):
  Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are:
  Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements and Word Processing and Typing.
• Ad Hoc Reporting (Intermediate):
  The ability to access information from databases and prepare reports.
• Analytical Skills (Novice):
  The process of identifying, evaluating, interpreting and organizing data. It includes sorting through data to identify patterns and establish relationships for decision making.
• Human Resources Policies and Procedures (Novice):
  Knowledge, adherence and application of human resources policies and procedures.

• Organizational Impact:
  Independently performs non-routine tasks that significantly impact team and other related teams.
• Problem Solving/ Complexity of work:
  Gathers and analyzes data to solve problems that arise with little or no precedent.
• Breadth of Knowledge:
  Applies advanced job knowledge and has developed a breadth of skills in other areas.
• Team Interaction:
  Serves as a lead for the team by providing expertise and guidance to team members.

• Supporting Colleagues
  - Develops Self and Others:
  Invests time, energy, and enthusiasm in developing self/others to help improve performance and gain knowledge in new areas.
• Builds and Maintains Relationships:
  Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.
• Communicates Effectively:
  Recognizes group interactions and modifies one’s own communication style to suit different situations and audiences.
• Delivering Excellent Services
  - Serves Others with Compassion:
  Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.
• Solves Complex Problems:
  Approaches…