Executive Assistant

Join a fast-growing, innovative company that is revolutionizing global health. We have a dynamic team that is passionate about improving the lives of people and pets by delivering premium, healthy products through world-class research, innovation, and manufacturing.

You will be on the ground-floor of an exciting fast-growing company that focuses on its core values and is passionate about improving the lives of people and pets by delivering premium, health products through world-class research innovation and manufacturing.

The Executive Assistant (EA) is an energetic, multi-tasking, fast-working, smart professional with a servant heart, common sense, great communication skills, loyal, confidential, willing to roll-ups sleeves and do whatever needs doing, with excellent attention to detail, and who enjoys wearing many hats at various times. The EA is responsible for providing comprehensive support to the CEO to optimize their productivity. The duties will include broad executive leadership support, communicating on behalf of the CEO, coordinating meetings, events, executive office management, and a wide range of other tasks.

• Provide management and coordination of all executive communications, including those of a confidential nature, ensuring accuracy and clarity
• Detailed, timely, and accurate project management of various activities identified as key priorities
• Be the voice/presence of CEO on multiple fronts, especially detailed management of digital communications (email, social media, video conferences, phone calls, etc.), independently handling as much as possible
• Help manage all executive activities and priorities with excellent and constant communication
• Competent use of various software programs and IT systems, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects
• Event and meeting planning, both off-site and on-site, to include all details
• Assist with travel arrangements and itineraries for CEO and other team members
• Propose new ideas and suggestions to improve internal processes within the company
• Maintain and order office materials and supplies inventory
• Help be the face and voice and coordinator for the organization in the onboarding of new team members, including technology coordination and training
• Assist or direct all aspects for trade shows and conferences, including being present as a representative for clients and business partners
• Manage all facility areas to ensure an excellent “image” to all who visit our offices
• Be an ambassador for the company to all with whom we interact
• Ensure and contribute to the culture and morale of the office
• Participate in special projects, as needed
• Any and all other duties as assigned from time to time

• 3+ Years experience in managing and coordinating projects and events
• Maintain a high level of confidentiality
• Highly organized with the ability to use technology and systems to increase efficiencies (proficient in Microsoft Office 365)
• Ability to interact and communicate well internally and externally as an extension of the CEO
• Exceptional oral and written communication skills, empathetic interpersonal skills
• Work in a fast-paced environment where work interruptions may be frequent
• Willingness to work hard and take direction, but also able to creatively problem solve
• Detail oriented with a low tolerance for errors
• Standard work week is 40 hours but ability to be flexible during certain time periods