General & Administrative - Executive Assistant & Front Office Administrator

Job Description

Posted Friday, January 30, 2026 at 7:00 AM

The Executive Assistant & Front Office Administrator plays a pivotal role in supporting the Chief Business Officer (CBO) while ensuring the smooth and efficient functioning of the Front Office. This role combines high-level administrative support with hands-on office administration and coordination of employee-facing events. The ideal candidate is detail-oriented, proactive, and committed to delivering polished, professional service in a fast-paced environment.

• Provide organized, detail-driven administrative support to the Chief Business Officer.
• Manage complex calendars, resolve scheduling conflicts, and ensure day-to-day workflow efficiency.
• Coordinate all aspects of travel, including booking, itineraries, and adjustments as schedules evolve.
• Anticipate and manage all logistical needs for meetings, providing clear information and ensuring full readiness in advance.
• Serve as a reliable point of coordination for internal and external stakeholders and represent the Front Office with professionalism.
• Co-lead planning and execution of internal staff events, working collaboratively with event teams.
• Support coordination and execution of major annual organizational events.
• Support front office operations by assisting with supply management, maintaining a functional workspace, and coordinating with vendors as needed.
• Develop and maintain systems and processes that support Front Office functionality and efficiency.
• Demonstrate judgment, discretion, and accountability in handling sensitive information and time-critical needs.
• Other duties as assigned.

• 2-5 years of administrative experience; experience supporting senior leaders preferred.
• 2-3 years of event planning experience; can be part of the above administrative experience.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Experience with project management or organizational tools is a plus.
• Exceptional attention to detail and strong organizational skills.
• Ability to prioritize, think critically, and adapt quickly to shifting business needs.
• Clear and professional written and verbal communication skills.
• Team-first mindset with humility, initiative, and a high level of personal accountability.
• Ability to work full-time on-site with flexibility for occasional evenings or weekends for events.
• Valid driver's license and ability to travel locally as needed.