Administrative Assistant

At Trane Technologies

TM  and through our businesses including Trane and Thermo King, we create innovative climate solutions for buildings, homes, and transportation that challenge what's possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and  boldly go.

What's in it for you:

Be a part of our mission!  As a world leader in creating comfortable, sustainable, and efficient environments, it's our responsibility to put the planet first. For us at Trane Technologies, sustainability is not just how we do business-it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future?

If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.

Thrive at work and at home:

* Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives - WE DARE TO CARE!

* Family building benefits include fertility coverage and adoption/surrogacy assistance.

* 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.

* Paid time off, including in support of volunteer and parental leave needs.

* Educational and training opportunities through company programs along with tuition assistance and student debt support.

* Learn more about our benefits here!

Where is the work:

* On-Site (5 days)

* What you will do:

   Our Nashville, TN office is currently looking for an Administrative Assistant to support our local team. In this imperative role within our business, we are looking for someone to handle the following:

* Answer and direct all incoming calls in a courteous and timely manner.

* Be present at the front desk area to greet visitors to the facility and contact the appropriate office personnel for a visit.

* Responsible for filing various documents for one or more departments.

* Processes invoices to be mailed and files copies.

* Composes and types memos, letters, and other routine correspondence.

* Transcribes written notes on a computer, or transcribes from voice recordings or memo form.

* Reviews correspondence for correct grammar and punctuation.

* Arranges travel schedule and reservations.

* Makes copies of correspondence or other printed materials.

* Consolidates reference information by collecting, organizing, and assembling data for reports, presentations, and/or special projects.

* Organizes meetings by making arrangements and distributing related materials.

* Maintains office supplies and monitors inventory.

* Distributes incoming and inter-office mail.

* Maintains current proof of auto insurance records for all associates.

* Performs other duties as necessary.

* Flexibility to work overtime/weekends, as required.

* Consult and support administrative assistants in other offices as needed.

* Prepare packages for UPS pickup: packing, weighing and creating shipping labels. Sign for incoming deliveries.

* Custodian of all mail activity, incoming and outgoing. Maintain postage supplies, prepare and distribute mail

* Coordinate front door security system

* Coordinate all Engineering Seminars, All Associates Meetings, and Biometric Screening/Flu shot clinic, and other in-office meetings and events per the Marketing-provided checklist.

* Copy machines: fill twice daily with copy paper, order and maintain toners and various parts for the machines, and order supplies as needed. Contact Xerox service for repair issues.

* Distribute faxes and printed documents to office personnel.

* Other tasks as needed.

What you will bring:

* High School Diploma or equivalent required.

* A minimum of 2+ years of Office Management or Administrative Assistant experience in a corporate environment is preferred.

* Demonstrated track record of interacting with all levels of management, staff, and outside contacts in a courteous, professional, and discreet manner

* Outstanding written and verbal communication skills, including the ability to engage and…