Executive Assistant to Principal Designer

Ellerslie Interiors is seeking a top-tier Executive Assistant to the Principal Designer to support the current scale, pace, and operational complexity of a nationally recognized luxury design firm. This is a high-acuity, high-visibility role requiring exceptional judgment, technical fluency, and the ability to operate with speed and precision in a dynamic creative environment.

This position is designed for a senior-level Executive Assistant—someone who anticipates needs instinctively, protects executive time, and enables seamless execution across business, creative, and operational priorities.

• Serve as the strategic right hand to the Principal Designer
• Anticipate needs, manage time, and protect focus
• Master complex executive and personal calendars
• Proactively plan schedules, appointments, travel, and deadlines
• Think several steps ahead to prevent conflicts and inefficiencies
• Communicate directly with clients, vendors, and internal team members
• Organize and maintain project files and digital systems
• Ensure smooth, uninterrupted day-to-day operations
• Operate with ownership, precision, and pace

• Anticipate the Principal Designer’s needs and manage daily, weekly, and long‑term priorities
• Own and manage a complex executive and personal calendar
• Coordinate all scheduling and logistics with discretion and efficiency
• Serve as a primary point of communication with clients, vendors, and external partners
• Support project logistics, procurement coordination, and internal workflows
• Organize and maintain project files, digital assets, and operational systems
• Ensure seamless day‑to‑day operations supporting executive decision‑making
  
  Identify and resolve potential conflicts or risks before escalation
• Prepare and manage documents, expense reporting, and administrative systems
• Maintain operational efficiency using Google Workspace, Apple OS, Airtable, Todoist, and Canva
• Represent the firm professionally during site visits, installations, and meetings
• Travel as required for projects and business obligations

• 5+ years of experience as an Executive Assistant supporting a senior executive, founder, or principal
• Advanced proficiency with Google Workspace and Apple/Mac OS
• Demonstrated experience with Airtable, Todoist, and Canva (or equivalent tools)
• Exceptional organizational and time‑management skills
• Clear, concise, and highly professional written and verbal communication
• Strong judgment, discretion, and emotional intelligence
• Ability to operate confidently in a fast‑paced, high‑expectation environment
• Proactive, detail‑driven, and solutions‑oriented approach
• Willingness and ability to travel
• 2–3 professional references required

• Energized by complexity and pace
• Anticipates needs rather than waiting for direction
• Takes ownership and accountability seriously
• Highly comfortable in modern, fully digital environments
• Enjoys supporting a creative leader operating at a high level

Founded in 2015 by Principal Designer Laura Lubin, Ellerslie Interiors is a nationally recognized luxury design firm known for refined Southern charm paired with modern sophistication. The firm’s work spans historic preservation, ground‑up construction, and fully realized interiors across the country. Ellerslie Interiors has been featured in Architectural Digest, FREDERIC, Southern Living, and most recently the Kips Bay Decorator Show House Dallas.