Project Coordinator

Summary

The Construction Project Coordinator will plan, organize, and direct the activities of projects, under the direction of the Internal Operations Manager and Project Teams. The Project Coordinator will work directly with their Project and Field Teams to ensure professional and profitable execution of the project(s) startup through final payment. The Project Coordinator will support their team by maintaining the project flow through various administrative tasks and provide exceptional communication with the clients as well as their internal team members.

In addition, the Project Coordinator will support the preconstruction by bridging hand‑off efforts between Estimating and Operations.

• Maintain project documents
• Assist the Project Manager, Design, and Preconstruction team with the coordination of the pre‑construction meetings
• Assist Project Manager with filling out project start‑up documentation
• Assist with preparing submittal package
• Setup job in all pertinent software and provide the Accounting Department with job startup information
• Submit request for Insurance Certificates
• Assist the Project Manager in preparing schedules and ensure appropriate filing and paperwork
• Site visits are required to maintain proper site and project execution

• Create, track, and audit purchase orders
• Change order document management and administration
• Upload and maintain current project documents on Plan Grid
• Maintain, manage, and audit project file organization on SharePoint and CRM
• Maintain daily field reports
• Proper cost coding of purchase orders to job specific budgets
• Manage and maintain projects in pertinent software
• Serve as a liaison across all departments
• Track equipment requirements as needed per project
• Coordinate and maintain weekly project Action meetings and agendas
• Coordinate internal project check‑in meetings
• Maintain updated certifications of insurance throughout project lifecycle
• Maintain RFI, ASI, RFQ documentation as needed
• Daily Activity Tracking for lower tiered subtrade and labor invoice allocation
• Other duties assigned

• Archive project and bid documents
• Prepare warranty letters and project specific closeout documents
• Coordinate Project Close Out Meetings

• Conduct project‑based research
• Inventory of office supplies; primary contact for office‑related external vendors (location specific)
• Leads management and maintenance of the office equipment, i.e., copiers, printers, coffee maker (location specific)
• Maintains shared office space, conference rooms, and kitchen(s) (location specific)

• Customer‑centric and professional approach to internal/external customers
• Maintains a high degree of confidentiality in all aspects of the role

• Participates in the development and execution of Berg’s strategic and business plan including achievement of key objectives
• Establish and develop relationships with employees, including the company management team, as well as external partners and stakeholders
• Support and continuous improvement of Berg’s high‑performance culture
• Provide visionary leadership for new ideas and approaches and humbly welcomes ideas to innovate and better Berg from all levels of the organization

• Develop trust and maintain a collaborative and supportive leadership presence with your Project Management team
• Participate in and support recruitment, hiring, onboarding efforts as appropriate to develop an exceptional team
• Foster a collaborative culture that enhances employee satisfaction, engagement, and results‑orientation while encouraging innovation and creativity
• Establishes and achieves specific, measurable, and obtainable objectives that support Berg's overall growth and profitability objectives while creating client, employee, and company success

• Ability to communicate effectively with clients and customers both internal and external
• Basic presentation skills to represent information and updates in a group setting
• Ability to read and comprehend complex documents construction documents i.e., blueprints
• Strong computer skills; proficient in MS Excel, MS Word,…