Administrative Assistant

Overview

Coordinates and manages office activities and workflow processes to ensure smooth efficient operations. Performs administrative support duties while making work related decisions in accordance with existing policies and procedures.

• Answers phones, greets guests, sorts mail.
• Composes, formats and types correspondence.
• Maintain updated databases of faculty (FTE and Adjunct) credentials, scholarly activity, and clinical teaching assignments.
• Monitor and maintain current and accurate roster of adjunct faculty with appointments at our distant learning sites
• Support data entry into Workday, Blackboard, or other institutional systems.
• Assist with all aspects of continuing medical education (CME) activities for the department
• Assist with the coordination of community health fairs and other community-based activities
• Assist with the coordination of Grand Rounds – schedules, handouts, lunches and speaker requests
• Assists with the Clerkship and Residency programs as needed

• Demonstrated knowledge of office procedures and proficiency in various PC based word processing and spreadsheet applications to include Microsoft Word, Excel.
• Strong verbal and written communication skills.
• Strong composition and editing skills.
• Good organization and time management skills.
• Demonstrated interpersonal skills necessary to establish and maintain effective working relationships with internal and external contacts.

• Comprehensive knowledge of institutional policies, procedures and organization structure.

• Bachelor’s degree from an accredited college or university with a minimum of one (1) year of experience or the equivalent of four (4) years relevant related experience.

• None

• None

This job description reflects the general duties and responsibilities necessary to describe the principal functions of the job, as identified, and shall not be considered an exhaustive list of job responsibilities which may be inherent in the job. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required.

The responsibilities listed may be subject to change at any time and individuals may be asked to perform duties outside of their regular responsibilities to support the ongoing operations and mission Meharry Medical College and its facilities.