Executive Assistant

Job in Nashville, Davidson County, Tennessee, 37247, USA

Listing for: Soni Resources

Full Time position
Listed on 2026-01-26

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Administrative Management
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management

Salary/Wage Range or Industry Benchmark: 100000 - 120000 USD Yearly USD 100000.00 120000.00 YEAR

This role supports senior leadership by overseeing administrative operations, coordinating priorities, and enabling day-to-day effectiveness across the Commercial organization. The Executive Assistant partners closely with cross-functional stakeholders to keep initiatives moving forward, ensure seamless communication, and maintain organization in a fast-moving environment.

Key Responsibilities

Provide comprehensive administrative and operational support to senior commercial leadership, enabling focus on strategic objectives
Coordinate logistics for internal and external meetings, leadership sessions, and company events, including off-site planning and vendor coordination
Prepare, edit, and format professional presentations, spreadsheets, and written materials using Microsoft Word, Excel, and Power Point
Attend recurring leadership meetings and prepare clear, concise summaries and action items for distribution
Support reporting and data-related requests by gathering information, organizing inputs, and maintaining documentation
Draft correspondence, reports, and other communications on behalf of commercial leadership
Manage complex calendars, including scheduling meetings, confirming commitments, and resolving conflicts
Coordinate domestic and international travel, including itineraries and accommodations
Proactively monitor upcoming deadlines, priorities, and commitments to ensure readiness and alignment
Act as a welcoming first point of contact for visitors, partners, and vendors, reinforcing a professional and positive brand presence

Qualifications

Bachelor's degree preferred or equivalent professional experience
Minimum of four years supporting senior-level or executive leadership
Strong written and verbal communication abilities
Exceptional organizational skills with a high level of accuracy and follow-through
Proven ability to manage multiple priorities and meet deadlines in a dynamic environment
Comfort operating in a fast-paced setting with shifting demands
Solid understanding of administrative best practices and office operations
Advanced proficiency in Microsoft Office applications, with the ability to quickly learn new tools

Compensation: $100,000 - $120,000
Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.


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