Assistant Program Manager - Meeting and Events

Overview

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[職種名] Assistant Program Manager, Meetings & Events

JLLのクライアント企業にて会議• イベントの企画から実行までをサポートするアシスタントプログラムマネージャーの職務です。

対面• バーチャル両方の形式でコーポレートイベントの物流管理,ステークホルダー調整,現場運営を担当し,顧客• 社内チームとの連絡窓口として機能します.

イベントの計画立案,プロジェクト管理,文書作成からチーム管理まで,エンドツーエンドでイベント成功に必要な業務を幅広く手がける役割です.

詳細は下記をご覧ください.

As an Assistant Program Manager - Meetings & Events at JLL in the our client's Meetings & Events/Service Delivery department, you will support the planning, coordination, and execution of corporate meetings & events. This role ensures seamless delivery of events by managing logistics, stakeholder communications and administrative tasks while serving as a point of contact for customers and internal teams to ensure clear and consistent communication.

Working full-time in Meguro, Japan, you will assist in the end-to-end planning of meetings and events including timelines logistics, and on-site execution when required while maintaining and updating event project plans, task lists, and status reports. The ideal candidate is highly organized, detail-oriented, has strong communication skills, and thrives in a fast-paced environment while managing teams and maintaining accurate documentation for all programs.

You will contribute to process improvement initiatives while supporting virtual and hybrid event platforms when applicable, directly contributing to JLL's mission of delivering exceptional corporate meeting and event experiences for client through superior program management, execution excellence, and comprehensive stakeholder coordination across diverse event formats.

[日常業務]

• • 包括的なプログラム提供のため,必要に応じてタイムライン,物流,現場実行を含む会議• イベントのエンドツーエンド計画をサポート
• • イベントプロジェクト計画,タスクリスト,ステータスレポートの維持• 更新を行い,設営,登録,トラブルシューティングを含む現場イベント管理をサポート
• • 該当する場合はバーチャル• ハイブリッドイベントプラットフォームをサポートし,継続的改善のためのイベント後レポートとデータ分析に貢献
• • イベントライフサイクル全体を通じて明確で一貫したコミュニケーションを確保するため,顧客および社内チームの連絡窓口として機能
• • すべてのプログラムの正確な文書化を維持し,プロセス改善イニシアティブに貢献し,チームを効果的に管理
• • 正確なイベント記録,文書,イベント後レポートを維持し,イベントピーク期間中の時間延長への柔軟性を実証
• • 対面• バーチャルの両方のイベント形式をサポート.イベント運営サポートのための国内出張あり.
• • ダイナミックな環境におけるマルチタスク• 優先順位付け能力で物流,ステークホルダーコミュニケーション,管理業務を管理

• Business level of Japanese/ English skill
• 3-5 years of experience in event coordination, meeting planning, or similar program delivery role with proven experience supporting both in-person and virtual event formats
• Strong ability to multitask and prioritize responsibilities in dynamic environment with excellent verbal and written communication skills
• Experience in end-to-end planning of meetings and events including timelines logistics, and on-site execution for corporate environments
• Ability to serve as point of contact for customers and internal teams with skills in maintaining and updating event project plans and status reports
• Experience with on-site event management including setup, registration, and troubleshooting while supporting virtual and hybrid…