Executive Assistant

Overview

It’s More Than a Career, It’s a Mission. Our people are the foundation of our success. By joining Sarah Cannon Research Institute (SCRI), a subsidiary of McKesson, you will be part of one of the largest community-based cancer programs to advance oncology treatments and improve outcomes for cancer patients across the globe. We look for mission-driven candidates who want to advance the fight against cancer and make a difference in the lives of patients diagnosed with cancer every day.

Our Mission:
People who live with cancer – those who work to prevent it, fight it, and survive it – are at the heart of every decision we make. Bringing the most innovative medical minds together with the most passionate caregivers in their communities, we are transforming care and personalizing treatment. Through clinical excellence and cutting-edge research, SCRI is redefining cancer care around the world.

• Perform executive duties for AVP, VP, or Executive while maintaining strict confidentiality and utmost discernment.
• Provide proactive support, ensuring smooth workflow and efficiency. Perform special projects as requested by AVP, VP, or Executive(s).
• Engage with the support community by attending meetings, events, and professional development opportunities.
• Communicate and escalate unresolved issues to Executive leaders.
• Support 1-4 AVP, VP, or Executive leaders.
• Perform complex administrative duties including maintaining the AVP/VP/Executive CV, drafting correspondence, and coordinating resources across corporate functions.
• Coordinate all aspects of domestic and international travel for AVP, VP, or Executive(s).
• Manage large departmental events (e.g., All Hands). Delegate tasks to support colleagues and coordinate travel, catering, agenda, and event details.
• Partner with AVP, VP, or Executive(s), HR, and Talent Acquisition to assist with recruiting, orienting, and hiring new support staff.
• Serve as a mentor and trainer for new support colleagues; facilitate job shadowing, training, and onboarding.
• Ensure appropriate administrative coverage within the department.
• Lead on administrative resources (document library, SharePoint maintenance, etc.).
• Develop and maintain roles and responsibilities for administrative support across the company.
• Maintain corporate policies related to administrative functions under Executives’ guidance.
• Ensure completion and submission of Conflict of Interest (COI) disclosures for AVP/VP/Executive events, publications, abstracts, etc.
• Upload applicable contracts into Conga for review by legal; facilitate correspondence to ensure contracts are executed before Executive engagement and to ensure compliance.
• Submit eSAF and Service Now tickets on behalf of AVP, VP, or Executive(s) as needed.
• Delegate access for Workday, ADP Timekeeping, and Service Now.
• Track and record billable time for contracted activities and coordinate with finance during invoicing as needed.
• Expense management: use SAP Concur to upload receipts and file expense reports; track and correct as needed until approved.
• Maintain and update Executive presentations with accuracy and professionalism.
• Assist with proofreading, editing, and submitting manuscripts, abstracts, articles, and other publications as needed.
• Act as liaison between internal and external stakeholders to schedule and support meetings (onsite and virtual).
• Coordinate complex executive meetings using sound judgment to prioritize the Executive’s time.
• Review correspondence for urgent issues and escalate as needed.
• Schedule and host video conferences via Microsoft Teams and manage Conference Center reservations.
• Schedule and maintain the Executive’s task list as requested.
• Coordinate membership renewals, conference/meeting registrations, and speaking engagements.
• Submit and facilitate IT tickets until resolution.
• Manage interview and onboarding processes for Executive Direct Reports, including onboarding materials, system access, and permissions.
• Attend meetings as assigned by the Executive and report on actions.
• Participate in educational activities and programs where appropriate.
• Manage Staples and Amazon business accounts for Executive needs.

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