Real Estate Executive Assistant

Overview

This position requires a high level of independence, judgment, and attention to detail. You will own transactions, systems, CRM, marketing execution, and operational workflows while helping ensure deadlines, goals, and standards are consistently met. The right candidate values precision, structure, and responsibility—and takes pride in running an organized, efficient operation.

• Highly analytical, process-driven, and detail-oriented
• Comfortable holding leadership accountable to timelines and goals
• Calm, decisive, and steady in a fast-paced environment
• Familiar with or interested in the Nashville luxury real estate market
• Enjoys systems, structure, and precision

(This role is best suited for candidates who thrive in structured, detail-focused environments.)

• Not a sales position
• Not entry-level
• Not client-heavy
• Not a mentorship or training role

We are seeking an experienced, highly organized Executive Assistant to provide strategic administrative, transaction, marketing, and operational support to the Founder & Principal Agent. This role is ideal for someone who thrives behind the scenes
, loves systems and details, prefers administration over sales, and enjoys being the steady, decisive force that keeps a fast-moving business running smoothly. This is not an entry-level role and not a mentoring position.

Application Question(s):

• Serve as the central operational hub, supporting the Lead Agent in the field and keeping the business running smoothly at all times
• Provide consistent operational and administrative support to the Lead Agent while she is showing homes or in meetings
• Cover for the Lead Agent when out of town, ensuring continuity of operations and decision-making
• Own the coordination of inspections, appraisals, vendors, and repair timelines
• Review inspection reports and prepare repair requests during negotiations
• Track deadlines, documents, and compliance with accuracy and consistency
• Own Compass CRM, Business Tracker, pipelines, and task systems
• Execute and refine marketing initiatives, including monthly newsletters, listing launches, and ongoing brand strategy
• Track lead generation activity and ensure follow-up systems are current and effective
• Own the execution and continuous improvement of Standard Operating Procedures (SOPs)
• Act as the strategic and operational brain behind the business, anticipating needs and solving problems before they escalate

• Part-time with flexible hours
• Hybrid role (local Nashville availability required)
• Long-term opportunity for the right fit
• Expected hours: 25 per week

Required Experience

• 5+ years of experience as a real estate assistant, executive assistant, or operations manager
• Strong working knowledge of real estate contracts and transaction timelines
• Experience owning multiple transactions simultaneously
• Proficiency with CRM systems (Compass strongly preferred)
• Demonstrated ability to work independently and make sound decisions
• Exceptional attention to detail and organizational skills

Ideal Experience and Who

• Active or inactive real estate license strongly preferred
• Familiarity with luxury homes and high service standards
• Someone who prefers administration and operations over sales

Compensation: $55,000

$55,000 per year