Administrative Assistant

Description

Location:

Capitol View office: 1100 Dr. Martin Luther King Jr. Blvd. Nashville, TN 37203

Are you a proactive, detail-oriented professional with a passion for supporting executive leadership?
Health Trust is seeking a dynamic Administrative Assistant to provide exceptional administrative and operational support to our C-suite executives. In this pivotal role, you will serve as a trusted partner to senior leadership, ensuring seamless day-to-day operations, managing complex schedules, coordinating high-level meetings, and handling confidential information with the utmost discretion.

This is an exciting opportunity to work at the heart of a fast-paced, innovative organization where your contributions will directly impact executive efficiency and organizational success.

Health Trust, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free Air Med medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for child, elder and pet care, home and auto repair, event planning and more
• Consumer discounts through Abenity and Consumer Discounts
• Retirement readiness, rollover assistance services and preferred banking partnerships
• Education assistance (tuition, student loan, certification support, dependent scholarships)
• Colleague recognition program
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note:

Eligibility for benefits may vary by location.

You contribute to our success. Every role has an impact on our patients’ lives and you have the opportunity to make a difference. We are looking for a dedicated Administrative Assistant like you to be a part of our team.

• Perform a wide variety of complex, sensitive, highly responsible, and confidential administrative, secretarial and advanced clerical functions in support of assigned department employees.
• Power Point presentation development.
• Ensures adequacy of office supplies and equipment.
• Receive, sort and distribute incoming mail.
• Receive and interact with incoming visitors.
• Cover the reception desk when required and as needed.
• Provides backup support for other Assistants within the department. Proactively schedules time away from the office with consideration for backup support.
• Maintain strong interpersonal relationships with employees at all levels of the organization.
• Proactively anticipates the needs of the team.
• Maintains individual team member calendars ensuring the calendars are up-to-date, contain the pertinent information and proactively resolves scheduling conflicts.
• Coordinates schedules, prioritize functions and appointments, and makes certain that deadlines are met and other duties are carried out seamlessly.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Schedule and organize complex activities, such as meetings, travel, training sessions and department activities.
• Prepare itineraries, agendas, and register staff as needed for meetings and conferences.
• Process and submit expense reports for business expenditures.
• Copy and assembly of agenda, handouts and presentations.
• Maintaining email distribution lists.
• Design and maintain spreadsheets and databases specific to the department.
• Compiles reports from data and existing records.
• Proofreads communication, documents, presentations, and other assigned tasks for spelling, grammar, layout, and uniformity, making appropriate changes prior to distribution. Responsible for accuracy and clarity of final version.

• Bachelor’s degree, preferred
• 3 to 5 years of experience supporting Executives
• Advanced experience using Microsoft Office:
  Word, Outlook, Power Point and Excel.
• Experience managing multiple Outlook calendars.
• Proficiency using Word, Excel, PowerPoint, Outlook
• Strong organizational skills with attention to…