Administrative Services Assistant

Overview

Job Title:

Administrative Services Assistant

Location:

Nashville, TN

Duration: 9 month Contract

Pay rate: $15/hr.

Under general supervision, is responsible for professional staff work of routine through average difficulty in relieving an executive of Administrative detail; and performs related work as required. The following are examples of the major duties that will be needed from this position:

• Phones
  • Answering a multi-line phone
  • Screening and directing calls
  • Providing basic customer service to callers
• Distributing faxes and mail
• Maintaining shared inboxes
• Printing, filing, and distributing CDC reports
• Drafting, requesting approval for, and sending all staff emails
• Keying, tracking, and following up on maintenance requests
• Keying, tracking, and following up on IT-related requests
• Maintaining 7th floor conference room
  • Tidying room at the end of the day
  • Assisting with AV, as needed
  • Approving or rescheduling meetings, as needed
• Assisting with conference room scheduling (other conference rooms)
• Managers’ Meeting minutes
• Preparing newsletter

Preferred

Education and Experience:

Graduation from an accredited college or university with a bachelor's degree; and at least one year qualifying full-time increasingly responsible sub-professional experience or paraprofessional or professional experience. Experience may substitute education on a year for year basis.