Studio Coordinator​/Executive Assistant

Studio Coordinator/Executive Assistant page is loaded## Studio Coordinator/Executive Assistant locations:
Nashville, TN, UStime type:
Full time posted on:
Posted Yesterday job requisition :
R-16615
** Your Role
**** What You Will Do
*** Support Managing Directors with heavy calendar management, detailed travel arrangements, scheduling calls and meetings, processing expense reports, and PCARD reconciliation, and maintaining professional state licenses and memberships.
* Support Studio Director and Operations Leader with administrative needs, including scheduling meetings, processing expense reports, preparing correspondence, etc.
* Assist Studio Director with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation
* Assist in processing, editing, and proofing contract documents for clients and consultants
* Assist Design Managers with administrative tasks including but not limited to logging RFIs and submittals, setting up and maintaining project directories, setting up new projects in project accounting system, transcribe and distribute meeting notes, etc.
* Coordinate business travel arrangements for all studio members utilizing corporate travel systems (domestic and international)
* Assist with coordinating internal and external onsite meetings to include reserving conference rooms, preparing meeting agendas, arranging meals and beverages, and greeting guests
* Coordinate physical archiving of studio projects
* Liaise with other administrative departments to ensure with seamless coordination and communication with studio
** Your Qualifications
*** Minimum 5 years of experience in professional administrative position supporting senior leadership
* Experience booking domestic and international travel
* Excellent verbal and written communication skills
* Strong executive presence with the ability to interface professionally with all levels of the firm, clients, and subcontractors
* Ability to prioritize business responsibilities
* Must show ability to problem solve, both individually and as part of a team
* Positive attitude and willingness to “go the extra mile”
* High level of work ethic and ability to work independently with minimal guidance
* Proficiency with Microsoft Office (including SharePoint)
* Adobe Suite/In Design experience a plus
* Must be available for overtime on an as-needed basis

This position is in-person. Successful candidates will be located in the Nashville, Tennessee area. If you’re open to relocating to the area, please apply! Non-local candidates are welcome.
study ranks Nashville in the top 3 places to live in Tennessee!
** Life at Gensler
** At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

At Gensler, the value of our work stems from its positive impact on the human experience. We are a dynamic and collaborative design firm uniting creativity, research, and innovation to solve complex problems for our clients. Our work challenges conventional ideas about architecture and the built environment. We aren’t just designing buildings—we are reimagining cities and places that make a difference in people’s lives.

Founded in 1965, Gensler has built a team of 6,000 professionals…