Administrative Assistant

Job Summary

We are seeking a detail-oriented and proactive Administrative Assistant for a local government client. This role is essential for ensuring the smooth operation of our office and providing excellent support to our staff and clients. The ideal candidate will possess strong organizational skills, demonstrate computer literacy, and have experience in clerical duties.

• Provide administrative support including preparation of reports, forms, and administrative tasks related to preparing purchase orders, travel authorizations, and expense requests.
• Submit and complete printing requests.
• Prepare contract documents including scope of services and budgets.
• Assist contract agencies with budget development.
• Process invoices to ensure timely vendor payment; and maintain Excel Invoice spreadsheets.
• Provide administrative duties including typing, word processing, and general office support.
• Provide support in scheduling, planning, and development; order supplies, and process travel claims and invoices.
• Assist in planning trainings and events by assisting with PH-3969 development, contacting trainers, coordinating meeting spaces, and creating training materials.
• Provide support to the CDPHP Program Director; maintain and update SharePoint, H:
  Drive, and other databases as assigned.
• Respond to section emails in the CDPHP inbox.
• Ensure that all administrative processes adhere to public health policies, procedures, and legal records.
• Monitor the sub-recipients grant budget and expenditures.
• Assist with checking sub-recipients’ budget and funding revisions.

Ability to communicate effectively both orally and in written communications.

Must be detail-oriented and highly organized with the ability to work independently with minimal supervision.

Must have the ability to work and communicate effectively with peers, superiors, subordinates, agency personnel.

Must have working knowledge of Microsoft Office Programs (Word, Excel, PowerPoint, SharePoint, Outlook, etc.).

Associate’s degree AND experience equivalent to one year of increasingly responsible full-time professional staff administrative experience.

Job Types: Full-time, Contract

Pay: $21.00 - $24.00 per hour

Expected hours: 40 per week

Ability to Commute:

• Nashville, TN 37243 (Required)

Ability to Relocate:

• Nashville, TN 37243:
  Relocate before starting work (Required)

Work Location:

In person