Administrative Assistant - Administrative & Clerical - Analysts

Administrative Assistant - Administrative & Clerical

Job  Nashville, Tennessee Job Type: Contract Added - a day ago

A client of Innova Solutions is immediately hiring for an Administrative Assistant
. Position type:
Full-time, Contract
. Duration: 8+ Months
.

Location:

Nashville, Tennessee
.

As an Administrative Assistant you will:

• Coordinate activities between VP, Finance – Deputy CFO and Procurement Department providing direct support to the Deputy CFO with other responsibilities assigned based on the requirements of the other departments.
• Answer and direct phone calls in a professional manner.
• Coordinate calendars, meetings, schedules, and appointments as required.
• Receive, sort, and distribute mail.
• Organize and schedule meetings and appointments.
• Produce and distribute correspondence (memos, letters, faxes, and forms).
• Prepare staff reports and participate in staff meetings.
• Develop and maintain filing system for the department.
• Handle sensitive information in a confidential manner.
• Order and maintain office supplies for the department.
• Organize and book travel arrangements.
• Receive invoices, review for accuracy, and submit for payment.
• Procure items and services for the department, track records in adherence with procurement procedures and processes.
• Suggest changes in office task workflow to improve efficiency.
• Assist in preparing presentations and materials.
• Coordinate the repairs and maintenance of office equipment.
• Interpret policies, rules, and regulations as required.
• Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
• Set up vendors in the D365 system, verify application, W‑9, and insurance requirements.
• Responsible for transactions on GOVDeals surplus auction site.
• Verify required information for advertisements.
• Develop, review, and edit presentations; build spreadsheets and coordinate staff actions as required.

• H.S. Diploma or Associate’s degree (required)
• Associate’s Degree or higher (preferred)
• 2‑4 years Administrative, clerical, or office management experience (required)
• 4‑7 years Administrative, clerical, or office management experience (preferred)
• Notary (required)
• Administrative Assistant Professional certification (preferred)

• Ability to communicate clearly, concisely, and convincingly, both orally and in writing.
• Ability to use office equipment and personal computer.
• Knowledge of office management systems and procedures.
• Proficient in Microsoft Office.
• Ability to compose letters and other forms of correspondence.
• Skill in handling inquiries and dealing with problems.
• Skill in working with the public.

Pay Range*: $20 - $30 per hour

Benefits: Medical & pharmacy coverage, dental/vision insurance, 401(k), health savings account (HSA) and flexible spending account (FSA), life insurance, pet insurance, short‑term and long‑term disability, accident & critical illness coverage, pre‑paid legal &  protection, sick time, and other types of paid leaves (as required by law), employee assistance program (EAP).

Qualified candidates should APPLY NOW for immediate consideration. This position is only open to applicants who can be engaged on a W‑2 basis. Please hit APPLY to provide the required information.

Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. We are committed to providing a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where we operate.

If you need a reasonable accommodation during your job search or application, please contact  or (770) 493‑5588.