Administrative Assistant Senior Job Nashville area,Tennessee USA,Administrative/Clerical

The Senior Administrative Assistant, coordinates, and supports all Student and Academic Affair leads schedules and task timelines. The role is essential to coordinating all student outcomes related to School of Medicine policy and academic resources at the direction of the Student and Academic Affairs Assistant Dean and Director.

Duties and Responsibilities:

Assists in office processes such as Medical School Performance Letter's'; ERAS; VSLOs' and MATCH including letters of recommendation, good standing and verification. Graduation;
Events

Supports committees including Student Evaluation and Promotion; student meetings and processes such as leave of absence, dean's excuses, etc and essential administrative duties
Knowledge of Workday functions associated with Academic Affairs data, confidential information and necessary resources.
Composes, formats and types correspondences using various software applications including word-processing and spreadsheets and databases for Academic Affairs and takes minutes during meetings and transcribes them within 48 hours
Creates and maintains shared databases related to School of Medicine policy
Manages normal business operations necessary to execute all Academic Affair services
Reconciles all Amex card transactions and office budgetary office need, student travel or grant specifications
Duties as assigned

Knowledge, Skills and Abilities Required:

Demonstrated attention to detail with databases; office software, and meeting outcomes, professional attitude, and ability to maintain confidentially. Practice discretion and confidentiality with details and communication
Effective verbal and written communication skills, approachable and positive attitude
Outstanding organization and time management skills.
Strong composition and editing skills.

Knowledge, Skills, Abilities Preferred:

Comprehensive knowledge of institutional and School of Medicine policies, procedures and organization structure
Knowledge of accounting principles and procedures including budgetary process
Demonstrated knowledge of office procedures and proficiency in various PC based word processing and spreadsheet applications to include Microsoft Word, Excel, and Powerpoint
Professional attitude, and ability to maintain confidentiality. Desired abilities to conduct collegial interactions with students, staff, and campus community

Education and Experience

Required:

Bachelor's degree required from an accredited college or university with a minimum of one (1) year of experience. Some evening and weekend hours will be required.
One-year relevant experience working in an educational setting


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