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Executive Personal Assistant to CEO
Job in
Nashville, Davidson County, Tennessee, 37247, USA
Listed on 2026-01-11
Listing for:
C-Suite Assistants
Full Time
position Listed on 2026-01-11
Job specializations:
-
Administrative/Clerical
Administrative Management -
Management
Administrative Management
Job Description & How to Apply Below
The CEO of a highly successful transportation company that services veterans and the disabled throughout the country is looking for an Executive Personal Assistant to handle all things administratively needed for the CEO, being a true "right hand" strategic partner and taking as much off his plate as possible so he can focus on the business. This is an exciting opportunity to be a key player on the team, helping to make sure the CEO is well-organized, on task and prepared for scheduled meetings and events.
The ideal candidate has 5+ years as an Executive Personal Assistant to a HNW principal or CEO. The ideal candidate is a creative thinker and a problem-solver who thrives on finding solutions with very little intervention and has a clear confident interpersonal style. This is a 5 day a week in the office position.
About the Job
- Manage the CEO 's busy calendar and coordinate scheduling meetings and commitments, personal and professional
- Optimize the CEO's time and priorities, acting as gatekeeper
- Coordinate travel and logistics, including detailed itineraries, personal and professional
- Expenses
- Prioritize emails and craft emails and any other correspondence on his behalf
- Be liaison to internal and external stakeholders; plan meetings including all logistics and collateral materials
- Be the "go to" in the office for any office management needs
- Plan dinners, special events
- Special ad hoc projects; some personal work
- 5+ years supporting a HNW, C-suite executive
- Bachelor's Degree.
- Proactive and anticipatory mindset - always ten steps ahead
- High emotional intelligence and strong judgment; able to act independently
- Ultra-organized and detail-oriented with great project management skills
- Microsoft Office Suite; tech savvy
- Strong communicator, diplomat, and relationship-builder
- Discreet, and trustworthy
- A warm engaging personality that likes to collaborate and make sure everything is done with a 'high touch" service mentality.
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