Executive and Development Assistant

Executive and Development Assistant

Fifty Forward is seeking an Executive and Development Assistant to provide comprehensive administrative and development support to the leadership team. The role is key to ensuring smooth day-to-day operations, managing complex schedules, handling confidential information, and coordinating activities. The position also supports fundraising and donor stewardship by maintaining the donor database, processing gifts, preparing acknowledgments, generating reports, and assisting with donor communications and special events.

$22.00/hr - $25.00/hr

Non-Exempt, Full-Time, 40 hours per week

• Provides administrative support services for Leadership Team.
• Manages the info inbox to track reservations for events as needed.
• Assists Leadership Team in administrative functions including preparing for special projects and events including Annual Board of Directors Meetings;
  Board Orientation, Leadership Events and other special or called meetings.
• Responsible for reserving and ensuring the correct set-up for various committee, board or pop-up meetings.
• Responsible for maintaining the calendar for conference room reservations and handles all reservations and scheduling for its usage.
• Prepares agendas and records minutes for various committee meetings and distributes minutes to appropriate parties.
• Manage daily mail distribution and maintain copier/scanner operations, including supplies and basic upkeep.
• Responsible for organization, upkeep, purchasing and stock of PHB office supplies in copy room.
• Responsible for completing any additional tasks or duties assigned by the Leadership Team.
• Manage donor database including entering/recording weekly gifts, writing and mailing thank you notes.
• Update constituents/donors/prospective donors ensuring database information is accurate (do-not-mail request, change of address, etc.).
• Gather appropriate donor lists from database for annual mailings, donor campaigns, special events, check for accuracy and distribute to managers.
• Generate and distribute donor and grant reports for managers and directors using the agency’s database, as well as data from external giving platforms such as Benevity, Frontstream, and Cyber Grants.
• Create and monitor event pages in databases to coincide with agency fundraising events.
• Demonstrate proficiency with email and digital marketing tools, including donor engagement platforms such as Constant Contact and similar systems.
• Works with internal and external partners to book meetings; proactively prepares all meeting materials.

• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and database management systems; experience with donor management software preferred.
• Ability to handle confidential information with discretion and professionalism.
• Detail-oriented, proactive, and resourceful problem solver.
• Strong interpersonal skills and the ability to work collaboratively across departments.

• High School Diploma or GED is essential while an Associates degree or Bachelor’s degree in Business Administration, Nonprofit Management, Communications, or a related field preferred.
• Minimum of three (3) years of administrative experience, preferably in a nonprofit, development, or executive support role.
• Experience managing databases, coordinating meetings or events, and supporting senior leadership strongly preferred.

• This position operates primarily in a professional office environment.
• Regularly uses standard office equipment such as computers, phones, copiers, scanners, and postage machines.
• Frequently required to sit, stand, walk, bend, and occasional lifting or move up to 20 pounds.
• Must be able to remain in a stationary position for extended periods while performing computer-based tasks.
• Occasional local travel may be required for meetings, events, or errands.
• The role requires the ability to manage multiple priorities in a fast-paced environment while maintaining…