Sr Administrative Assistant

Discover Vanderbilt University Medical Center

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated.

It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Anesthesiology

In your pivotal role as Sr. Administrative Assistant, you will provide high-level administrative and business support to faculty, leadership, and the department. This support includes, but is not limited to, calendar management, meeting logistics, preparing correspondence and presentations, coordinating travel and processing expense reports, new faculty onboarding, managing projects, maintaining departmental records, databases, and confidential files in accordance with institutional policies.

• High School Diploma or GED
• 4 years of relevant experience, ideally in healthcare
• Strong communication and organizational skills, professionalism, strong attention to detail, and the ability to multitask with ease. Experience working with medical professionals and leadership is strongly preferred.

This is a 40-hour/week position working traditional daytime business hours. During the first 90-day probationary period, you will work fully on site at the Medical Arts Building on 21st Ave. There may then be the possibility to transition to hybrid remote (part-time in office, part-time remote) based on performance review of probationary period.

The Department of Anesthesiology at Vanderbilt University School of Medicine has a long tradition of innovation. This creative impulse has kept the Vanderbilt Anesthesiology Department in the vanguard of clinical discovery, basic science research, and translational application of new knowledge throughout perioperative medicine. The department is characterized by optimism, excitement, talent, and a commitment to work together to improve our knowledge and the care we provide to our patients and colleagues.

For additional information, please visit https://(Use the "Apply for this Job" box below)..

• Performs a variety of administrative support which may include, but not limited to, scheduling, booking travel and budget reconciliation.
• Ensures data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information.
• Compiles data, analyzes information and summarizes findings in support of an area.
• Prepares reports and other documentation as requested.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

• Human Resources Policies and Procedures (Fundamental Awareness):
  Knowledge, adherence and application of human resources policies and procedures.
• Ad Hoc Reporting (Intermediate):
  The ability to access information from databases and prepare reports.
• Data Analysis (Intermediate):
  The ability to analyze data in an accurate manner.
• Clerical/Administrative (Intermediate):
  Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are:
  Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet…