Annex Assistant, Logistics and Annex Services

Annex Assistant, Logistics and Annex Services

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This position serves as Annex Assistant in the Logistics and Access Services Department. The department is a newly reimagined unit that aims to re‑make access services to meet current and future needs. The Annex Assistant performs accurate and timely retrieval, processing, and sending of patron and inter‑library‑loan requested library materials from the off‑site library storage facility (the Annex) to the Vanderbilt main campus.

The position also signs storage shelving for newly arriving and returning transfers, assists with re‑shelving returned materials, and assists with physical withdrawals of deaccessioned materials.

The Logistics and Access Services department is based in the Central Library and the Annex and works in a team‑based model, where responsibilities are shared and planning and decision making are done collaboratively. The department is tasked with developing a forward‑looking service model that strategically aligns with the evolving needs of the Vanderbilt user community, ensuring relevance and sustainability. Beyond routine transactions, the department focuses on seamless access, exceptional user experiences, and transformative projects related to legacy print collections, aiming to define the future of library access for the next decade and beyond.

Positions in this department are designed to be highly flexible and adaptable to strategic priorities.

• Prioritizes workflow to meet stated delivery times and assists unexpected faculty and scholar arrivals.
• Processes returned library materials, including physical re‑shelving.
• Receives and processes transferred library materials into annex storage shelving arrangements, maintains linear footage statistical records, verifies and updates the database, and plans and assigns linear space for new materials.
• Conducts daily facilities inspections and verifications, monitors electronic compact shelving equipment and building facilities, and occasionally assists with lightweight furniture, shelving, and equipment relocations within the library annex.
• Assists with physical withdrawals, measurement, and recording of deaccessioned materials.
• Maintains statistical accountability.
• Communicates accurately and respectfully with patrons, guests, staff, and service representatives regarding all aspects of annex services.
• Assigns work and provides onsite supervision of student workers assigned to the annex facility.
• Performs other duties as assigned.

This position does not have supervisory responsibility. It reports administratively and functionally to the Manager of Logistics and Access Services.

Associate's degree or higher is preferred.

• Strong organizational skills and attention to detail.
• Wide range of computer and technology skills.
• Basic understanding of library cataloging systems and management software.
• Project management experience.
• Ability to push large book trucks and use rolling and stationary ladders.
• Ability to climb ladders up to 12‑foot shelves to retrieve and shelve items.
• Ability to stand for long periods.
• Ability to lift 25 lbs.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively in a team environment.
• Dependable, proactive, and able to prioritize tasks effectively.
• Flexibility and adaptability to changes in priorities or project timelines.
• 1‑3 years' experience working in higher education or academic libraries.

• Entry level

• Full‑time

• Management and Manufacturing

• Higher Education