Office Coordinator

Join to apply for the Office Coordinator role at Blevins Inc.

Blevins, Inc. is seeking an experienced candidate who possesses a positive attitude to fill a multi-task Office Coordinator position in our Nashville, TN branch. This position requires strong organizational and communication skills.

• Manage a national multi-line phone system, determining purpose of callers and forwarding calls to appropriate personnel or department, including delivering messages when appropriate personnel are unavailable.
• Answer questions about the organization and provide callers with address, directions, and other information.
• Welcome on-site visitors, determining nature of business, and announcing visitors to appropriate personnel; monitor visitor access.
• Maintain fax machines, assist users, send faxes, and retrieve and route incoming faxes.
• Order, receive, and maintain office supplies.
• Maintain Material Safety Data Sheets and mail to branches and to customers as needed.
• Receive, sort, and route incoming mail and prepare outgoing mail at the end of each day for delivery to the post office; may go to local post office to retrieve daily mail.
• Type memos, correspondence, reports, and other documents when necessary.
• Perform other clerical duties as needed, such as filing, photocopying, and collating.

• High School or equivalent education.
• Basic PC skills required, including proficiency in MS Office and internet applications.
• Data entry skills.
• Strong work ethic and a positive attitude.
• A passion for business, teams, and people development.
• Excellent written and oral communication skills; clear, concise, and effective.
• Great organizational skills.
• Professional phone etiquette skills.
• Excellent customer service and interpersonal skills.
• Strong critical thinking skills.
• College degree in business or related field preferred (is a plus).
• Ability to consistently maintain orderly paperwork.
• Experience in an Office Coordinator or closely related capacity.
• Experience with cash handling or financial transactions.
• Leadership ability with office staff.
• Ability to interpret financial spreadsheets and data.
• Ability to work in a team environment and accept personal accountability.