Administrative Coordinator, Museum Services

Description Position Title:
Administrative Coordinator, Museum Services

FLSA Classification:
Full-Time;
Exempt

The Country Music Hall of Fame® and Museum has an opening for a full-time, exempt administrative coordinator, reporting to the Vice President, Museum Services.

The Country Music Hall of Fame® and Museum is a nonprofit educational institution located in the heart of downtown Nashville. The museum documents and interprets the history of country music—a musical genre and culture central to the identity of the city, the state, and the nation. Accredited by the American Alliance of Museums, the museum collects artifacts and archival materials that illustrate the evolving history and traditions of country music while providing diverse learning opportunities through publications, educational programs, and exhibitions.

The core exhibit follows country music from its folk beginnings through its ongoing evolution as a commercial art form. Temporary exhibits examine a broad range of topics, from regional music scenes to contemporary and emerging artists in American Currents. The museum owns Hatch Show Print, a letterpress print shop opened in 1879, and it operates historic RCA Studio B, where Elvis Presley and many others recorded.

In recent years, the museum has welcomed more than a million visitors annually.

• Medical, Dental, Vision, Life Insurance Options
• Competitive Pay
• Paid Vacation and Sick Days
• Paid Holidays (13) and Floating Holidays (2)
• 401(K) with Up to 3% Employer Match
• Employee Assistance Program (Free Counseling and Legal Services)
• Eligibility for Public Service Student Loan Forgiveness
• FREE 24/7 Downtown Parking and Transit Benefits
• Continuing Professional Offerings
• Complimentary Museum Admission (For Yourself, Family, and Friends)
• Reciprocal Partnerships with Local Venues (The Nashville Zoo, Dollywood Theme & Water Parks, National Museum of African American Music, tours at The Opry and The Ryman Auditorium, and more)
• Up to 25% Discount in Retail Stores and Onsite Restaurant Venues
• Opportunities to Attend Exhibit Openings, Concerts and Special Events
• Employee Engagement Activities and Opportunities
• FSA and Dependent Care Options
• Dog Friendly Work Environment
• Volunteering and Community Engagement Opportunities

The Museum Services Department is responsible for the museum’s collections, exhibitions, public programs, book publications, recording releases, interpretation, and editorial content.

The Administrative Coordinator, Museum Services will support the Vice President, Museum Services and the Museum Services division in administrative work, including (but not limited to) scheduling and calendar management; departmental and interdepartmental meeting scheduling, tracking, and agenda preparation; VIP scheduling and service; administrating the department’s budget; and office organization. The position frequently will use Microsoft Office products and additional scheduling, project management, and CRM software.

This position requires attention to detail, organizational skills, discretion, excellent communication skills, and the ability to work in a fast‑paced environment.

• Maintain schedule for the VP, Museum Services and schedule meetings (internal and external)
• Manage administration of the department’s annual budgeting process. Lead planning meetings related to the budget, prepare expense reports and purchase orders as needed, and monitor monthly budget reports
• Manage interdepartmental meeting schedule for exhibitions, regular events, and other projects and programming for which the Museum Services division takes lead
• Attend meetings, create agendas and reports, and follow up on action items
• Provide general administrative support
• Collaborate with Museum Services staff to create presentations for educational public programs and employee programs
• Work with other divisions to schedule, greet, and escort artists, donors, vendors, and other guests
• Facilitate communication between VP and Exhibition Services, Editorial, and Collections staff
• Maintain and update exhibition calendars; update sections of the museum’s…