Librarian Archivist Assistant at Human Resources Division - Office of Tennessee Secretary

Librarian/Archivist Assistant 2

Librarian Archivist Assistant 2 job at Human Resources Division - Office of Tennessee Secretary of State - Nashville, TN.

Tennessee Department of State
Tennessee State Library and Archives

The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment.

Supervisor: Archivist III – Supervisor of Microfilm and Manuscripts

• Demonstrates strong interpersonal skills as a representative of the State Library & Archives and its collections and policies to the public.
• Performs general reference services such as greeting the public, handling routine history and genealogy inquiries, and suggesting research strategies to patrons – in person, by email, online, and over the telephone.
• Provides reference assistance with online institutional resources, such as the Tennessee Electronic Library (TEL), Ancestry, Family Search, Fold3, Heritage Quest, Pro Quest Historical Newspapers, and related content; keeps current with new databases added and navigational changes within TEL.
• Retrieves and files materials.
• Staff a Public Service desk in the Reading Room, including a minimum of one Saturday per month.
• Collaborates with staff on various project assignments, including data entry, digital scanning, creating research guides and instructional materials for patrons and staff, and historical research.
• Works regular shifts in the Legislative History Unit of Public Services, providing access to legislative history and recording materials, and using and assisting patrons with audio listening equipment.
• Serves on one or more of the Library and Archives building-wide committees.
• Performs other duties as assigned.

• Bachelor's degree in American History or related field.
• Experience equivalent to two years of full-time office/clerical or library/archival work, of which at least one year must have been in library or archival work.
• Additional post-secondary education may be substituted for the required experience on a year-for-year basis for the required general experience.
• Customer service experience and comfortable with working with the public, including scholars, researchers, genealogists, and the community at large.
• Experience and familiarity with genealogy or Tennessee history desired.

• Communicates complex information to individuals and small groups.
• Possesses skills in researching print and microfilm sources and websites to gather and collate data for patrons.
• Demonstrates excellent oral and written communication skills.
• Possesses skills in intermediate to advanced computer operations.
• Applies sound analytical thinking to problem-solving.

• Assist the organization in creating a safe and healthy work environment by working safely with the equipment provided.
• Follow instructions given for health and safety purposes and immediately report any unsafe working practices or hazardous working conditions.
• Take whatever measures are necessary to protect the collections from loss, mutilation, or theft.

$45,000 annually, plus the State of Tennessee benefits package.

Applicants must submit both a resume and a cover letter to be considered for this position. For serious consideration, the cover letter should clearly demonstrate how the applicant’s qualifications align with the responsibilities and requirements described above.