Accounting Manager; Construction

Overview

Position Summary:

This role owns the full accounting cycle for construction projects — from payables and receivables to job cost tracking, reconciliations, and draw management. The right candidate will ensure financial accuracy, maintain healthy cash flow, and deliver transparent reporting to leadership, lenders, and clients while supporting strategic financial decision-making.

• Accounts Payable & Receivable
• Receive, log, and process vendor invoices through Job Tread (construction software).
• Code invoices to the correct project, budget category, and cost code.
• Coordinate invoice approvals with Project Managers and Owners.
• Prepare and distribute vendor payments (ACH/check).
• Manage AP / AR including client invoicing, draw request processing, and collection follow-up.

• Project Accounting & Job Costing
• Set up financial accounts for each project in Job Tread.
• Maintain daily transaction logs and attach all invoice documentation.
• Perform biweekly budget reconciliations, prepare variance reports, and distribute to PMs for review.

• Draw Requests & Cash Flow Management
• Compile and reconcile Unpaid Bills by Job reports.
• Prepare client draw packages with invoices, summaries, and supporting documentation.
• Submit and track draws with lenders or clients, verify disbursements, and log receipts.
• Maintain master draw schedules and update project cash flow.
• Develop and maintain rolling project-level and company-level cash flow forecasts.
• Monitor liquidity, flag shortfalls in advance, and coordinate timing of payments vs. draw receipts.

• Financial Reporting & Tax Support
• Produce monthly financial statements, including project P&Ls, WIP schedules, and company-level reporting.
• Prepare monthly and quarterly management reports for ownership showing cash position, margin, and forecasted exposure.
• Support year-end close and tax preparation by providing clean general ledger, job cost, and AP/AR detail to CPAs.
• Maintain awareness of sales tax, use tax, subcontractor 1099s, and construction-specific tax compliance and ensure records are organized for filing.

• Compliance & Documentation
• Maintain strict record-keeping protocols for all invoices, draws, payments, and approvals.
• Archive financial documents in Dropbox / Job Tread per SOP.
• Ensure processes align with company internal controls, lender requirements, and external compliance standards.

• Minimum 1 year accounting/bookkeeping experience (construction or project-based industry preferred).
• Proficiency in Quick Books, Job Tread (or similar construction software), and Google Sheets.
• Strong understanding of job cost accounting, draw cycles, cash flow, and reconciliation.
• Comfortable working with budgets, forecasts, and monthly financial reporting.
• Familiarity with construction tax considerations (sales/use tax, 1099s, etc.) preferred.
• Excellent attention to detail and ability to manage multiple projects simultaneously.
• Strong communication skills for coordination with PMs, clients, and vendors.

• Competitive salary based on experience
• Generous PTO
• Opportunity to grow into a Controller-level role
• Positive, team-oriented company culture
• Flexible work environment with in-office presence expected (our office is located in 37209 zip code)
• 401K Company Matching
• Annual $1000 vacation bonus (after 1 year of service)