AP Specialist

Accounts Payable Specialist

Location: Nashville, TN
Experience Level: Approximately 5 years
Industry: Construction / Project-Based Accounting

Since 1997, Jarrett Companies has been servicing the Middle Tennessee area. In 2015, Jarrett Fire Protection, LLC was formed bringing on board innovative designers, a competitive sales team, and a prompt service team with 70+ years of experience in the fire protection industry. Our dedicated team can perform every step of the fire protection process beginning with the underground utility work to the fire system installation.

Jarrett Fire Protection offers a variety of inspections and service repairs depending on the customer's needs. We care about our customers continued safety and provide after installation care and servicing. Jarrett Fire offers a fun and collaborative work environment where individuals are given the opportunity to learn and grow!

About the Role

We are seeking an experienced Accounts Payable Specialist with a strong background in construction or project-based accounting to join our growing team in Nashville. This role will support day-to-day accounts payable operations with a focus on project billing, vendor invoices, and subcontractor payments. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced construction environment with multiple active projects.

Key Responsibilities

• Process high-volume vendor, subcontractor, and project-related invoices accurately and timely
• Match invoices to purchase orders, contracts, and receiving documentation
• Review and verify subcontractor invoices, including lien waivers, insurance certificates, and compliance documentation
• Code invoices to the appropriate jobs, cost codes, and general ledger accounts
• Assist with job cost tracking and support project managers with billing and cost inquiries
• Prepare and process weekly or bi-weekly vendor and subcontractor payments
• Reconcile vendor statements and resolve invoice discrepancies
• Maintain organized AP files and documentation for audit and compliance purposes
• Assist with month-end close activities related to accounts payable
• Communicate professionally with vendors, subcontractors, and internal project teams
• Support continuous improvement of AP processes and controls

Qualifications

• Approximately 5 years of accounts payable experience, preferably in construction or project-based accounting
• Hands-on experience with:
• Project billing
• Vendor billing
• Subcontractor billing and payments
• Strong understanding of job costing and cost codes
• Familiarity with lien waivers and construction compliance requirements
• Experience working with accounting or construction ERP systems (e.g., Sage, Viewpoint, Procore, Spectrum, or similar)
• Proficient in Microsoft Excel and general accounting software
• High attention to detail and strong organizational skills
• Ability to manage multiple projects and deadlines
• Strong communication and teamwork skills

Preferred Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or a related field
• Experience supporting multiple concurrent construction projects
• Prior experience in a small-to-mid-sized construction or contracting environment

Why You'll Love Working Here

At Jarrett Fire Protection, we believe in investing in our employees' success. Here's what you can expect:

• Competitive Pay:
  Compensation tailored to your experience and expertise.

• Comprehensive Benefits:
  Including medical, dental, and vision insurance (100% company-paid options for dependents).

• Future Savings: A 401(k) savings plan with employer match.

• Paid Time Off:
  Generous PTO and paid holidays to support work-life balance.

• Professional Development:
  Certification reimbursement, ongoing training, and opportunities for career growth.

• Additional Perks:
  Access to tools, resources, and support for success.

We Value All Experiences

We understand that no candidate is perfectly qualified for any job. Experience comes in different forms; many skills are transferable, and passion goes a long way. Even more important than your resume is a clear demonstration of dedication, impact, and the ability to thrive in a fluid and collaborative environment. We want you to learn new things in this role and encourage you to apply if your experience is close to what we're looking for.

We also know that diversity of background and thought makes for better problem-solving and more creative thinking, so we're dedicated to adding new perspectives to the team.

Our Commitment to Diversity

Jarrett Fire Protection, a Guardian Fire Services Company, is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Jarrett Fire Protection is committed to an inclusive experience for all applicants and will endeavor to make reasonable accommodations in the interview process, to the known physical or mental limitations of qualified employees…