Office Receptionist​/Human Resources Coordinator

Overview

Welcome to Optiline

As the Office Receptionist / HR Coordinator at Optiline Enterprises, you serve as the first point of contact for our employees, candidates, clients, and guests - while also providing essential administrative support to our Human Resources and office operations teams.

This role is ideal for someone who is professional, organized, people-focused, and interested in growing their career in Human Resources
. You will play a key role in shaping daily employee experiences, supporting HR processes, and reinforcing the values and standards that define Optiline's culture.

We rely on your professionalism, discretion, positive energy, and sense of urgency to ensure both the front office and HR support functions operate smoothly and consistently.

• Greet all employees, candidates, clients, and visitors warmly and professionally
• Serve as the first impression of Optiline's culture and professionalism
• Answer, screen, and route incoming phone calls; take and deliver messages accurately
• Manage guest sign-in procedures and communicate visitor arrivals to staff
• Maintain a clean, organized, and welcoming reception and common areas
• Communicate effectively in English and Spanish

• Provide administrative support to the Human Resources Department
  , including filing, scanning, data entry, and document management
• Assist with onboarding and employee administrative processes (paperwork preparation, coordination support, internal communication)
• Maintain confidentiality when handling employee information and HR documentation
• Support scheduling of interviews, trainings, meetings, and HR-related events
• Assist with internal communications and coordination between employees and HR leadership

• Maintain office supply inventory and assist with ordering and restocking
• Sort and distribute incoming mail; manage outgoing packages
• Support meeting room setup, internal events, and company gatherings
• Identify and report office equipment or facility issues promptly
• Stay flexible and responsive in supporting various departments as needed

Our mission is to positively impact the lives of people in the construction industry through opportunity
. Every role at Optiline contributes to that mission by living our core values:

• Family – Treat others with respect, care, and a team-first mindset
• Own It – Take responsibility and follow through
• Dependable – Be someone the team can count on
• Passionate – Bring energy and pride to your work
• Relationship – Build trust through strong communication and follow-through
• Integrity – Do the right thing, even when no one is watching
• Innovative – Look for ways to improve systems and processes
• Safety – Help maintain a safe, clean, and respectful workplace

• Arrive on time, prepared, and ready to represent Optiline professionally
• Stay organized and manage multiple priorities with urgency and accuracy
• Communicate clearly and respectfully with employees at all levels
• Handle sensitive information with discretion and professionalism
• Ask questions, seek feedback, and take ownership of your development

This position is designed as a developmental role with exposure to HR operations
, offering opportunities for increased responsibility and growth within the HR team as Optiline continues to scale.