Account Payable Clerk

Position Overview

Now Hiring! Account Payable Clerk.

Pay type: $50k-$55k.

Employment type:
Full-Time.

Location:
Southern New Hampshire.

The Accounts Payable Clerk is responsible for accurate and timely processing of high-volume vendor invoices, maintaining vendor records, preparing and scheduling payments, and completing account reconciliations. This role partners cross-functionally to resolve invoice exceptions, support month-end close and audits, and ensure compliance with internal controls and applicable tax requirements.

• Competitive salary within the stated range.
• Opportunities for professional development and structured career growth.
• Supportive team environment.
• Health, dental, and vision insurance.
• Paid time off and company holidays.

• Process a high volume of vendor invoices by reviewing, validating, and coding charges to the correct general ledger accounts.
• Perform 2-way and 3-way matching (invoice, purchase order, receiving/packing documents) and resolve variances (price, quantity, tax, freight) with Purchasing, Receiving, and requestors.
• Monitor and manage the Accounts Payable email inbox; triage incoming invoices and inquiries, and respond promptly and professionally to internal stakeholders and external vendors.
• Enter and route invoices for approval in the accounting system promptly; ensure required supporting documentation is attached and retained.
• Maintain vendor master data (new vendor set-up and updates), ensuring required onboarding documentation is collected and filed for audit readiness.
• Prepare payment runs at least every other week to support cash-flow planning and avoid late fees; provide complete invoice backup for payment approvals.
• Maintain accurate Accounts Payable aging and open item listings; highlight upcoming due dates, discounts, and exceptions for Controller review.
• Reconcile corporate bank accounts and corporate credit cards; ensure transactions are properly coded, supported, and recorded.
• Reconcile Accounts Payable-related general ledger accounts and investigate/clear reconciling items.
• Maintain and reconcile the Goods Received Not Invoiced (GRNI) report; coordinate with Purchasing and Receiving to confirm status and resolve long-outstanding items.
• Review vendor statements monthly to confirm invoices are recorded or in the approval workflow; follow up on missing invoices/credits.
• Analyze supplier spend trends and provide basic reporting to support purchasing and cost-control decisions.
• Support month-end close activities and annual audit requests by preparing schedules, reconciliations, and documentation as needed.
• Assist with process documentation, continuous improvement initiatives, and the implementation/monitoring of internal controls to safeguard company assets and prevent fraud.
• Ensure compliance with applicable tax requirements (e.g., sales/use tax handling and 1099 reporting support) and company policies.
• Perform other ad hoc tasks as assigned.

• High School Diploma or GED required;
  Associate Degree in Accounting or Business preferred.
• 1-3 years of Account Payable experience.
• Strong attention to detail and accuracy; ability to identify invoice discrepancies and follow through to resolution.
• Ability to prioritize tasks, manage workload efficiently, and meet deadlines in a fast-paced, high-volume environment.
• Excel proficiency (e.g., sorting/filtering, basic formulas, pivots helpful) for reconciliations and reporting.
• Customer service mindset and professional communication skills to work effectively with internal stakeholders and external vendors.
• Experience with Infor M3 is desirable; strong system aptitude and willingness to ask questions to learn quickly.

• Increase the percentage of invoices tied to a purchase order by partnering with Purchasing and requestors; reduce pricing variances and approval cycle time.
• Improve invoice processing cycle time: initiate processing within 1 business day of receipt and enter invoices in the system within 3 business days.
• Improve the percentage of invoices paid on time and reduce late fees.
• Maintain an accurate GRNI report and drive timely resolution of outstanding items in partnership with Purchasing and Receiving; prevent long-aging exceptions.
• Be a key contributor to the initiation/rollout of an electronic PO-to-invoice process; support adoption and reduction of manual touchpoints and exceptions.
• Maintain consistent metrics for invoice processing, payment runs, and invoice exception rates, report trends, and improvement opportunities.
• Sustain strong relationships with internal stakeholders and external vendors through timely responses and effective issue resolution; support a first-class vendor experience.

• Prolonged periods of sitting and working at a computer.
• Ability to communicate effectively in person and electronically.
• Occasional lifting of files or office materials up to 15 pounds.
• Ability to work extended hours during peak operational or closing periods as…