Purchasing Manager

About Pelican Bay Foundation

Pelican Bay Foundation is the premier luxury community in Naples, FL. One of the area’s largest exclusive enclaves, situated on more than three square miles and bordered by pristine white-sand beaches, our community offers the most diverse slate of amenities and activities anywhere in the region.

The Foundation manages all common areas, including two beach facilities and two private beachfront restaurants, two tennis facilities, two boardwalks, the Fitness Center and Wellness Studio, the Community Center, and approximately 90 acres of land.

The Purchasing Manager, reporting to the Director of Food & Beverage, leads the Purchasing & Receiving Department for the Foundation. This role oversees the sourcing, procurement, and distribution of all Food & Beverage products, supplies, equipment, and approved services. The Purchasing Manager ensures quality control, inventory accuracy, cost management, vendor compliance, and adherence to all safety and regulatory standards.

• Manage purchasing operations for all Food & Beverage outlets and departments.
• Develop and maintain strong vendor relationships; negotiate pricing and review contracts.
• Ensure competitive pricing, product quality, and service standards.
• Coordinate timely and accurate delivery of products to all outlets.
• Review and verify purchase orders, invoices, and inventory requests for accuracy.
• Support annual budget preparation and ongoing expense control initiatives.

• Oversee daily Receiving Department operations Foundation-wide.
• Inspect deliveries to ensure quality, accuracy, and proper condition.
• Resolve discrepancies with vendors in a timely and professional manner.
• Maintain proper product rotation (FIFO) and food safety compliance.
• Establish and monitor par levels to prevent shortages and overages.
• Participate in monthly inventory counts and inventory data management.
• Ensure storage areas meet cleanliness, organization, and safety standards.

• Verify quality standards of raw and prepared food products.
• Ensure compliance with all local, state, and federal regulations.
• Maintain readiness for FL DBPR health inspections and oversee corrective actions as needed.
• Maintain Serv Safe Food Manager certification and enforce food safety standards.
• Ensure adherence to sanitation and workplace safety guidelines.

• Partner with Chefs on menu planning, recipe development, and seasonal sourcing.
• Maintain strong communication across departments to support operational flow.
• Conduct pre-shift meetings as needed and reinforce daily operational priorities.
• Support operations during peak business periods as required.

• Supervise Purchasing & Receiving and assigned team members.
• Recruit, interview, hire, and onboard staff in accordance with Foundation policies.
• Ensure accuracy and compliance of hiring documentation (PRFs, PAFs, etc.).
• Conduct performance evaluations and maintain training records.
• Coach and develop team members through goal setting, delegation, and constructive feedback.
• Administer discipline in accordance with Foundation policies.
• Create staff schedules based on business volume and staffing guidelines.
• Assign and verify completion of operational and sanitation projects.
• Ensure team members maintain required certifications and attend mandatory meetings.

• Bachelor’s degree in Hospitality Management, Business Administration, Supply Chain Management, Accounting, or related field preferred. Equivalent combination of education and progressive Food & Beverage purchasing experience will be considered.
• Minimum three (3) years of experience in food & beverage purchasing or purveying.
• Demonstrated experience managing budgets and controlling costs.
• Experience supervising and scheduling staff in a high-volume environment.
• Working knowledge of POS systems, inventory control software, and Microsoft Office.
• Understanding of accounts payable processes and invoice management preferred.
• Strong financial and operational acumen.
• Effective leadership in a diverse, service-focused…